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Purging a shared calendar

Posted on 2008-10-03
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Last Modified: 2013-11-08
I have a shared calendar that hasn't been purged in over 6 years and because of that accessing that calendar is slow.  I am wanting to find out if there is a way to purge all the files that are older than 18 months.  Please let me know.
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Question by:kunner
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tenaj-207 earned 500 total points
ID: 22635432
If you are using Outlook 2003;
1)      Open your calendar
2)      Go to View > arrange by > current view > define views
3)      Click on the New button
4)      Make sure the Table option is chosen and add a name like Things older than 18 months then click OK
5)      Click the filter button
6)      Click on the Advanced tab
7)      Click on the Field drop down button and choose Date/Time fields > End
8)      Set the Condition to On or Before
9)      Set the value as 2/03/07 or whatever you want
10)      Click Ok, ok and Apply view
11)      When youre done switch your view back by going to View > arrange by > current view > Day/Week/Month

Outlook 2007 is similar in step two instead you use; View > current view > define views.

One last thing I would suggest is that you archive them to a PST instead of deleting them, but that's just because I'm paranoid :).
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LVL 15

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by:tenaj-207
tenaj-207 earned 500 total points
ID: 22635464
I missed a step in there;

10.5) Now that you have a view that shows only the calendar items that are older than 18 months you can review them, select them all (ctrl + A) and move them to a PST or just delete them.
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