We use Exchange and Office 2007, and we have set up all of our conference rooms as 'Rooms', so people can reserve them in their Outlook calendars. I'd like to create a form that a person can open when they have reserved a conference room to (for example) order A/V equipment for the meeting, or order food and beverages to be delivered to the meeting room. These requests would be attached to a particular meeting appointment in a particular room.
I know it is possible to do this by creating a form, but I don't really know where to begin; nor do I know how users would access the form once it is created.
How would I go about this?