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Can I share my Outlook 2007 Calendar with Outlook 2003 users

Posted on 2008-10-06
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Last Modified: 2008-10-12
Can I share my Outlook 2007 Calendar with Outlook 2003 users?  If so how do I do this, it seems that the Outlook 2007 users have no problem, but the 2003 Outlook users cannot open it.  Is there something I am missing or a work around?
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Question by:dprada
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9 Comments
 
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Expert Comment

by:jimfixit
ID: 22651336
Is this on an Exchange Server?
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Expert Comment

by:Jeff Brown
ID: 22651352
as long as both clients are attached to the same exchange server there is no problem with this.  we have a mixed office 2003/2007 enviorment running off of an exchanged 2003 server with no issues
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Author Comment

by:dprada
ID: 22651455
Yes, I have an exchange 2003 server.  I created the calendar on a user who has 2007 Outlook and I cannot open the calendar on a 2003 user.  It will not open the calendar.  How are you doing it
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Author Comment

by:dprada
ID: 22651466
Is it better to create the shared calendar from a 2003 user instead of a 2007 user.
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Expert Comment

by:jimfixit
ID: 22651526
Do you get any error messages when they try to open it? if so, what is it?

Double check your permissions, i know its patronising but in my experience with 07 its only ever been users giving incorrect permissions. If not answer my other questions and i'll find you a solution.

You could set it up the same way but creating it in 03, if that worked it would pretty much rule out permissions issues but it 'should' work either way without issue (that's windows for you)

if you find a solution let me know cause i'll keep looking.

ta
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Author Comment

by:dprada
ID: 22651640
I will go check one here in just a minute.  I believe i did double check the permissions and they were set correctly for those specific users (2003) in question.  I will be back with the error.  Thanks for your quick reponses, much appreciated.
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Expert Comment

by:jimfixit
ID: 22651717
Try This;

To open a default Outlook folder that a user shared to you, follow these steps:
1. In the sharing invitation, note the name of the Outlook folder that the user shared to you.
2. On the File menu, point to Open, and then click Other Users Folder.
3. In the Open Other Users Folder dialog box, type the name of the user who owns the folder in the Name box, click folder in the Folder type box, and then click OK.
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Author Comment

by:dprada
ID: 22654613
I have checked permissions and i guess because it is a secondary calendar in the Land Secretary's 2007 Outlook, When i go to File>open other users folder>select her name and calendar>I get an error message that states Unable to display the folder.  The calendar folder could not be found.  So then I tried to even share her primary folder without all permissions and still get the same thing.  What I am wondering is if maybe i can put this calendar in the public folders section and set permissions accordingly just for certain people like the Land Department.  Is this how your company does it.  Let me know.
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Accepted Solution

by:
dprada earned 0 total points
ID: 22661095
The easiest thing that I found for doing this is through the Public Folder.  I created a Land Department Folder under Public Folder and set up the permissions so that only the land people have access.  Then I set up the permission for those users owner for 2 to be able to delete and manage and the rest as contributors.  I enabled the email ability so that they can schedule meetings and invite attendees.  Both Outlook 2003 and 2007 users can see it and use it, but even better the OWA users can also see it when they are out on the road.  So I guess I answered my own question through trial and error to get it working.  Thanks to everyone above on the info.
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