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Assignment Owner vs. Default Assignment Owner - what's the difference?

Posted on 2008-10-10
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Last Modified: 2013-11-15
I have been told that the default assignment owner and the assignment owner could be two different users. Now it seems that there is only one assignment owner field in the assignment record. So only one person can provide status (or change status - like actual work) for an assignment record.
If that is true, how does the new default assignment owner field fix the "resource is on vacation" problem?

Bottom line:  does the resource in an assignment always have the power to change its status? even if he is not listed as the assignment owner?
Another way to ask the question - is it possible to set up PS2007 such that two users can actually change 'actuals' status of the same assignment record, or is it limited to just one?

Thanks for your help,
Ken
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Question by:kenfhenderson
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bobsegrest earned 2000 total points
ID: 22694185
Hi Ken,

Consider a situation where you have an employee (resource) with no access to the project server.  Perhaps they travel all the time and call someone else in the office (their supervisor  perhaps) to report their status.  Within Project Server you will designate this other person as the Default Assignment Owner for this resource.

When a project manager assigns a task to this resource, the task will be listed in the My Tasks list that belongs to the Default Assignment Owner.  For example if I am the Default Assignment Owner for a resource named Test PM 4, and this resource is assigned Task 5 in Test Project 1, the assignment would be displayed as shown in the attached screenshot.

Note, that the name of the assigned resource (Test PM 4) is listed in the Resource Name column.  

There are a couple of details that you need to pay attention to...

1. Project Server does NOT put a duplicate entry in the My Tasks page for the assigned resource (Test PM 4 in this example).  

2. Changing the Default Assignment Owner does NOT have any impact on assignments that have already been created.

In summary...

The Default Assignment Owner for a resource is the resource (Bob is normally the Default Assignment Owner for Bob).  If an administrator elects to change Bob's Default Assignment Owner to Sam, Bob still does the work, Bob is still the name assigned to the task, but Sam receives the assignment notifications and has to enter the status update.  Communicating the assignment to Bob and getting Bob to report his status is Sam's problem to deal with...

The only person that can change 'actuals' is Sam because Sam is the assignment owner...  (If you are programming, you still have to impersonate Sam...)

Does this help?

Bob Segrest, PMP
MCITP, Microsoft Project Blackbelt
MyTasks.jpg
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Author Closing Comment

by:kenfhenderson
ID: 31597323
Thanks for the clarity!
You're the best!
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