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Print queue:  Printer Defaults on server versus users'  PCs

Posted on 2008-10-13
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Last Modified: 2012-06-27
I have a print server running Windows Server 2003 that has about 30 printers on it.  What I want to be able to do is to set the Printing Defaults on the printers that I setup on the server and have them show as those defaults on the users' pc's each and every time they print a document.

Example:  I have a color printer that I have on the server with Printing Ddefault to print to Black & White.  When I first install the printer on a user's PC, the defaults are carried over.  The user can go into the printer properties on their own machine and change it to print to color under Printing Preferences.  That's fine, as I do want to allow them to be able to print to color when they need to.  But once they change that setting on the printer on their own machine, the printer settings will stick like that until they themselves go back into the Printing Preferences on their PC and change it back.

Is there any way to force the printers on the PC to revert back to the Printing Defaults as specified on the server for anytime they print?  What I really want to accomplish is to make sure users are printing to B&W for every single job unless they manually change the setting to color for each and every job they print.



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Question by:edensandavant
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by:EfrenM
ID: 22706505
just did something similar to that today :)
 First make sure that under security that everyone is only allowed to print, now go the properties of the printer into the advanced settings, look for printing defaults. once configured that the client will be forced to get it, they can change it but after the print job is sent it will go back to default.
let me know if it worked :)
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Author Comment

by:edensandavant
ID: 22711044
This is exactly what I have tried, and each time the print job is changed on the client for a single print job, the printer settings on the client do not change back.  I even exit out of the application and print another page, and the settings stayed to whatever i changed them to last time.  Even a reboot will not make the printer go back to the default that the server specifies.  And the security is as you described as well.

Is there a setting that dictates whether or not the default printer settings are forced down to the user?

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Expert Comment

by:EfrenM
ID: 22711278
how are you connecting the printers to the clients?
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Author Comment

by:edensandavant
ID: 22711354
Installing them as a network printer, so that it points to \\servername\printername.  I'm not using TCP/IP direct.

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Accepted Solution

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edensandavant earned 0 total points
ID: 22715105
I believe I have found my own answer on another forum:

"What you are seeing is due to the fact the change was to your default
printer and these settings get loaded first.  When you open an application an
select "print" the settings for the current printer are placed in the print
dialog.  Since your default is the current, it places a 2 in the copies.
When you use the drop down menu to select a different printer it does not
automatically update the current selections - so 2 is just left in as the
number of copies.  Basically there's no trigger to tell the other settings to
update.

You can test this by leaving the current default printer with the 2 page
setting.  Then change the default printer to one of the others - Open Word
(be sure it's not already open or you'll run into my first explanation).  You
should see the default as 1 page.  Select the previous default printer and
the number of pages will remain 1.

I'm not aware of a way to change this behavior, but there may be."


I just change dmy default printer to reflect the one I am testing with and the settings stick.  Thanks for your help.

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