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how to auto change email signature depending on incoming message

Posted on 2008-10-14
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Last Modified: 2012-05-05
Hello,

My boss wants to use the new company logo to be included in the email signature.

For this i made a very discrete html page containing nothing but the information per coworker and the small company logo (3KB in size)

For 90% of our email traffic everything is ok, even web-based email clients, like hotmail, seem to display everything perfectly.

But off course, some (or most) companies do not support html emails for reasons of security and privacy.

So when the default signature is used when replaying to an text based email, everythins is out of order.

There's to much space between the lines of the signature
the company logo is not displayed
..... an absolute mess.

I could create an extra signature, that would be very basic, in a text file.

But it is possible to configure outlook so that when the persons replies to an "txt or rich text" email outlook automatically selects the correct signature.  Which would be the pure text signature in this case ?

I know i can set the default signature to "none" and always select the one i want when creating/replying a message.

That seems be too time consuming for some of my fellow workers.

Any suggestions ?

Thank you
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Question by:ggc2
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Accepted Solution

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gupnit earned 2000 total points
ID: 22720113
Hi,
Please go down to this folder C: or D:\Documents and Settings\USER\Application Data\Microsoft\Signatures
Make sure that you have signatures in 3 differnt formats
  • HTM/HTML
  • RTF
  • TXT
Once you have created these 3 different signature formats, then when you reply to Text Mail, automatically TXT format will be picked up and same goes for other 2 formats.
Hope this helps your cause
Thanks
Nitin
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LVL 1

Author Closing Comment

by:ggc2
ID: 31505858
Thank you for the response !

Sorry for the late reaction, i was very busy,it works fine !
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LVL 32

Expert Comment

by:gupnit
ID: 22842244
No issues, glad it worked
Cheers
Nitin
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