how to auto change email signature depending on incoming message

Posted on 2008-10-14
Medium Priority
Last Modified: 2012-05-05

My boss wants to use the new company logo to be included in the email signature.

For this i made a very discrete html page containing nothing but the information per coworker and the small company logo (3KB in size)

For 90% of our email traffic everything is ok, even web-based email clients, like hotmail, seem to display everything perfectly.

But off course, some (or most) companies do not support html emails for reasons of security and privacy.

So when the default signature is used when replaying to an text based email, everythins is out of order.

There's to much space between the lines of the signature
the company logo is not displayed
..... an absolute mess.

I could create an extra signature, that would be very basic, in a text file.

But it is possible to configure outlook so that when the persons replies to an "txt or rich text" email outlook automatically selects the correct signature.  Which would be the pure text signature in this case ?

I know i can set the default signature to "none" and always select the one i want when creating/replying a message.

That seems be too time consuming for some of my fellow workers.

Any suggestions ?

Thank you
Question by:ggc2
  • 2
LVL 32

Accepted Solution

gupnit earned 2000 total points
ID: 22720113
Please go down to this folder C: or D:\Documents and Settings\USER\Application Data\Microsoft\Signatures
Make sure that you have signatures in 3 differnt formats
  • RTF
  • TXT
Once you have created these 3 different signature formats, then when you reply to Text Mail, automatically TXT format will be picked up and same goes for other 2 formats.
Hope this helps your cause

Author Closing Comment

ID: 31505858
Thank you for the response !

Sorry for the late reaction, i was very busy,it works fine !
LVL 32

Expert Comment

ID: 22842244
No issues, glad it worked

Featured Post

Simplify Active Directory Administration

Administration of Active Directory does not have to be hard.  Too often what should be a simple task is made more difficult than it needs to be.The solution?  Hyena from SystemTools Software.  With ease-of-use as well as powerful importing and bulk updating capabilities.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

I am posting this in case anyone runs into similar issues that I did, this may save you a lot of grief: Condition: 1. Your NetBIOS domain name contains an ampersand " & " character. ¬†(e.g. AT&T) 2. You've tried to run any Microsoft installation‚Ķ
After a recent Outlook migration from a 2007 to 2010 environment, some issues with Distribution List owners were realized. In this article, I explain how that was rectified.
This is my first video review of Microsoft Bookings, I will be doing a part two with a bit more information, but wanted to get this out to you folks.
As many of you are aware about Scanpst.exe utility which is owned by Microsoft itself to repair inaccessible or damaged PST files, but the question is do you really think Scanpst.exe is capable to repair all sorts of PST related corruption issues?

597 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question