Outlook Access Permissions

Posted on 2008-10-14
Last Modified: 2012-05-05

I am using Outlook 2003 with an Exchange Server (2003) and am wondering how to grant permissions to let someone view all folders contained in another persons mailbox at once. At present i have to grant permissions to each folder within the users inbox as the permissions only allow them to access unfiled emails.

Thanks for any help.
Question by:Tugsol
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LVL 16

Accepted Solution

JoWickerman earned 375 total points
ID: 22711106
HI Tugsol,

Open Active Directory Users and Computers
Browse to the user you want to be accessed
Right click the user then click properties
Click Exchange advanced
Click mailbox rights
Click add -> Add the user you want to have access.
Select read permissions
Click apply and ok

The user sahould be able to view the other user's mailbox.

Hope this is what you were looking for.


Expert Comment

ID: 22711137
Just right click on mailbox, change sharing permissions and add the user and set permissions in there for that user.

Author Comment

ID: 22711185

Thanks for the posts. We have already set it so other users can view someones mailbox and inbox. The problem is that they file all their emails into seperate folders within the inbox and at present we have to go through each folder and grant permissions for that folder individually, is there no way to set it so that if permissions are granted to a users mailbox/inbox it will apply to the folders within the inbox as well?

Author Comment

ID: 22711197
Thanks for the response
I was actually looking for a shortcut.  I have no problems sharing a mailbox/calendar/sent/contact etc.  The issue is with the subfolders, many of our users will have in excess of 100 subfolders beneath their inbox where, at the moment, i'm having to set these permissions one by one.  E.G. For some reason even if i right click on my inbox and grant you publishing editor rights you still could not see my subfolders unless i specifically go to each subfolder and do the same exercise.  I'm looking to do all of these folder in one go if possible?
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LVL 16

Expert Comment

ID: 22711284

The only way is to do it via AD. You set it once, then add the mailbox to the user in Outlook and they will be able to view all folders.

Expert Comment

ID: 22711285
In this case you have to go through exchange and grant the user permissions to the whole mail box. I'll assume your IT for a company if so the e-mail administrator will have the correct rights to set these permissions on your exchange server.

Author Comment

ID: 22719613
I have logged in to the exchange server, gone into system manager, to my mailboxes under the mailbox store but i get no options within there to do anything security/permissions related with that mailbox.

Author Comment

ID: 22719778
Got this sorted sort of, did what you mentioned in the first place JoWickerman.  Gave the user full access via mailbox rights.  The only donside is that it grants access to absolutely everything (draft/outbox/sent etc) but at least gives access to all the inbox subfodlers.

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