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Outlook Access Permissions

Hi,

I am using Outlook 2003 with an Exchange Server (2003) and am wondering how to grant permissions to let someone view all folders contained in another persons mailbox at once. At present i have to grant permissions to each folder within the users inbox as the permissions only allow them to access unfiled emails.

Thanks for any help.

ASKER CERTIFIED SOLUTION

JoWickerman

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F_sacrifice

Just right click on mailbox, change sharing permissions and add the user and set permissions in there for that user.

Tugsol

ASKER

hi,

Thanks for the posts. We have already set it so other users can view someones mailbox and inbox. The problem is that they file all their emails into seperate folders within the inbox and at present we have to go through each folder and grant permissions for that folder individually, is there no way to set it so that if permissions are granted to a users mailbox/inbox it will apply to the folders within the inbox as well?

Tugsol

ASKER

Thanks for the response
I was actually looking for a shortcut. I have no problems sharing a mailbox/calendar/sent/contact etc. The issue is with the subfolders, many of our users will have in excess of 100 subfolders beneath their inbox where, at the moment, i'm having to set these permissions one by one. E.G. For some reason even if i right click on my inbox and grant you publishing editor rights you still could not see my subfolders unless i specifically go to each subfolder and do the same exercise. I'm looking to do all of these folder in one go if possible?

JoWickerman

Hi,

The only way is to do it via AD. You set it once, then add the mailbox to the user in Outlook and they will be able to view all folders.

F_sacrifice

In this case you have to go through exchange and grant the user permissions to the whole mail box. I'll assume your IT for a company if so the e-mail administrator will have the correct rights to set these permissions on your exchange server.

Tugsol

ASKER

I have logged in to the exchange server, gone into system manager, to my mailboxes under the mailbox store but i get no options within there to do anything security/permissions related with that mailbox.

Tugsol

ASKER

Got this sorted sort of, did what you mentioned in the first place JoWickerman. Gave the user full access via mailbox rights. The only donside is that it grants access to absolutely everything (draft/outbox/sent etc) but at least gives access to all the inbox subfodlers.
Cheers