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How do I set sent emails to specific folders?

Posted on 2008-10-14
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Last Modified: 2010-04-21
I know outlook has the ability to put sent emails in folders that you are replying from. What is a macro that will save ANY message (new messages, etc) in the CURRENTLY SELECTED folder?

I need the ability to save a sent message in the folder that is currently selected, no matter what or who I send it to.
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Question by:Takamine334
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7 Comments
 
LVL 76

Accepted Solution

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David Lee earned 2000 total points
ID: 22719191
Hi, Jason.

Outlook has a setting that does this for replies, but only replies.  Doing it for all items will require a bit of code like that below.  There are limitations to this though.  Every folder has a property called DefaultItemType that restricts the kind of items that can go in it.  A calendar folder can only contain appointments, a contacts folder only contacts, etc.  A calendar cannot contain a sent mail item and it's possible to send a message while viewing a calendar.  So, to avoid any errors, the code checks the current folder to see if it can hole a mail item.  If it can, then it saves the sent item there.  If not, then the sent item will go to Sent Items.  

This code must go in the ThisOutlookSession module.
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    Dim olkFolder As Outlook.MAPIFolder
    If Item.Class = olMail Then
        Set olkFolder = Application.ActiveExplorer.CurrentFolder
        Select Case olkFolder.DefaultItemType
            Case olMailItem, olPostItem
                Set Item.SaveSentMessageFolder = olkFolder
                Item.Save
        End Select
    End If
    Set olkFolder = Nothing
End Sub

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Author Closing Comment

by:Takamine334
ID: 31506167
Thank you! You saved me SOOOO much hassle! I work with one other client and this will make our job a lot easier. Thank you!!
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LVL 76

Expert Comment

by:David Lee
ID: 22723897
No problem.  Always glad to help out.
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Author Comment

by:Takamine334
ID: 22724011
I'm sorry to further complicate things. Is there a way to only run this code if the folder selected is in the BOOKING PST?
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LVL 76

Expert Comment

by:David Lee
ID: 22743513
No problem.  Try this.  Notice the comments in the code.
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    Dim olkFolder As Outlook.MAPIFolder
    If Item.Class = olMail Then
        Set olkFolder = Application.ActiveExplorer.CurrentFolder
        'Replace Booking with the name of the folder as it appears in Outlook folder view
        If RootFolder(olkFolder) = "Booking" Then
            Select Case olkFolder.DefaultItemType
                Case olMailItem, olPostItem
                    Set Item.SaveSentMessageFolder = olkFolder
                    Item.Save
            End Select
        End If
    End If
    Set olkFolder = Nothing
End Sub
 
Function RootFolder(olkFolder As Outlook.Folder) As String
    Dim olkStore As Outlook.Store
    Set olkStore = Session.GetStoreFromID(olkFolder.StoreID)
    RootFolder = olkStore.DisplayName
    Set olkStore = Nothing
End Function

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Author Comment

by:Takamine334
ID: 22743762
Thank you so much!
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LVL 76

Expert Comment

by:David Lee
ID: 22743909
No problem.
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