Time Zones in Lotus Notes - Are they asking the impossible?
Posted on 2008-10-20
Hi all, thanks for looking at this.
Basically we're encountering an issue where we have directors based in the UK (therefore Notes/Windows zone is set to GMT), who are currently in say 4 different countries trying to schedule a meeting. Now, rather just specifying "17:00 GMT" and letting them work out the time wherever they are, they want this to just 'happen'.
They basically want Notes to know what country they're in and translate the meeting time to the correct time for the time zone they're in.
Now, my initial thoughts are "That's ridiculous.", but hey if I didn't look into these things then I guess I wouldn't be doing my job properly would I.
So the only thing I've come up with so far, is to create different Location files for the various countries they visit, set the correct zone for that location, and tell them to choose their location correctly when they log in to Notes. That way all times for any meetings or whatever are immediately set correctly for their time zone. This has pretty much been dismissed out of hand, as it actually involves them remembering to do something.
Therefore the question - Anyone have any more suggestions of ways to accomplish what they want (Ok, so I know it won't happen 'automatically', but ideas with minimal steps involved that are adaptable are fine!) that I can see if they'll accept before I go back to them with a polite version of "Stop being so damn lazy and just work it out!"
I'm aware of the whole 'specify a different time zone' option when scheduling a meeting, but as far as I've worked out, that's purely for if your Notes time zone is set to GMT, and you're actually in France, so it just notifies people that it's happening at X time in the country specified, and X local time, which is fine if only one of them is away somewhere and the rest are in the UK, but falls apart when all of them are in different time zones.