Go Premium for a chance to win a PS4. Enter to Win

x
?
Solved

How do I restrict Outlook meeting requests?

Posted on 2008-10-20
7
Medium Priority
?
463 Views
Last Modified: 2008-10-27
Is it possible to be able to restrict which users are allowed to be included in a meeting request? We have several meeting rooms that are set-up as Exchange 2003 resources. One of the meeting rooms is just to be used by our Architecture team. There are whiteboards in that room with internal information that we don't want to be shared.
The trouble is that when the other rooms are booked the Sales people will bring in clients and/or partners into the Architect meeting room.
I'd like to be able to restrict the attendees for that room to just internal people. Is there a way that people cannot add an external recipient as an attendee when creating a meeting request for that particular room?

Thanks
0
Comment
Question by:ianforbes
  • 3
  • 3
7 Comments
 
LVL 33

Expert Comment

by:Exchange_Geek
ID: 22762665
Why don't you simply hide the meeting room from GAL. So, only the people concerned should be aware of it.

Restricting some one from sending meeting request - i have not heard of any such permission under mailbox / ad rights.
0
 
LVL 76

Expert Comment

by:David Lee
ID: 22763313
Hi, janforbes.

No, there is no means of restricting meeting attendees in a particular room.
0
 
LVL 33

Expert Comment

by:Exchange_Geek
ID: 22765906
Wow, Blue devil i thought you were kind of bald for a couple of minutes back. lol

Well, Mr Genius has confirmed my doubts. So, there are no ways you can do it apart from hiding it from the entire GAL and informing only the people concerned about the existence of such a meeting room.
0
VIDEO: THE CONCERTO CLOUD FOR HEALTHCARE

Modern healthcare requires a modern cloud. View this brief video to understand how the Concerto Cloud for Healthcare can help your organization.

 
LVL 76

Accepted Solution

by:
David Lee earned 250 total points
ID: 22771362
I don't think that'll help.  If I understood correctly, the goal is to block the room from being booked if there's an external recipient in the list of attendees.  For example, a company person who has access books the room and invites someone from outside the company.  Outlook/Exchange then refuses to book the room because an external person is on the attendee list.  Even if there was a way to do that it still wouldn't preclude the problem.  If I wanted to use that room I'd simply book it separately and then invite the external folks using a different meeting request.  It's a case of seeking a technological solution to what appears to be a management problem.  
0
 
LVL 33

Expert Comment

by:Exchange_Geek
ID: 22771495
Aww how did i miss that - users forwarding the meeting request.
0
 
LVL 76

Expert Comment

by:David Lee
ID: 22771586
Good point, I'd missed that one.  Book the room first, then forward the appointment to everyone else.
0
 

Author Comment

by:ianforbes
ID: 22773099
Thanks everyone. Yes, it seems more like a management issue. Even if there were a way to do it, it could be easily circumvented.

Thanks
0

Featured Post

Concerto Cloud for Software Providers & ISVs

Can Concerto Cloud Services help you focus on evolving your application offerings, while delivering the best cloud experience to your customers? From DevOps to revenue models and customer support, the answer is yes!

Learn how Concerto can help you.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Want to know how to use Exchange Server Eseutil command? Go through this article as it gives you the know-how.
There can be many situations demanding the conversion of Outlook OST files to PST format and as such, there is no shortage of automated tools to perform this conversion. However, what makes Stellar OST to PST converter stand above the rest? Let us e…
This video shows how to quickly and easily deploy an email signature for all users in Office 365 and prevent it from being added to replies and forwards. (the resulting signature is applied on the server level in Exchange Online) The email signat…
Whether it be Exchange Server Crash Issues, Dirty Shutdown Errors or Failed to mount error, Stellar Phoenix Mailbox Exchange Recovery has always got your back. With the help of its easy to understand user interface and 3 simple steps recovery proced…
Suggested Courses

877 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question