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Sending a message to a group, with the group name in the To: field

Posted on 2008-10-21
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Last Modified: 2010-04-21
Hey Experts!!
My boss wants to send a message through Outlook but not through the Bcc field.  Instead what he wants is to send a message with the Group Name appearing in the To: Field and when they receive it have the group name also appear in the To: field.  

*******Basically this********
To: Group A
From:  Sender
********************************

Any suggestions????
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Question by:LZ1
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Expert Comment

by:gupnit
ID: 22769473
Hi,
Just go ahead, create the Distribution Group, and in permission (Security) only give the Boss permisssions to expand/read the group members
And if you want to restrict anyone to send to that group, also make sure on GEneral Tab, you only give the boss's ID as who can send to the group.
Let me know if oyu need further help
Thanks
Nitin
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Author Comment

by:LZ1
ID: 22769572
This is going to members outside of our domain.  How will the envelope read once it has been received by the other party????????
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Expert Comment

by:gupnit
ID: 22769604
Hi,
The External user will only see Group Name and not the users inside....
Try this with creating a temp group and put your external ids like (yahoo/htomail/gmail etc) and send and see
Cheers
Nitin
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Author Comment

by:LZ1
ID: 22769621
I just did a small test with 2 internal people and I saw their names when it was sent to me.   I set the permissions for him to be the owner of the group and then there is an anonomyous account and default account.  Should I delete both of those settings?
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Expert Comment

by:gupnit
ID: 22769655
Yes delete other accounts from the Secrity Permissions of the group
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Expert Comment

by:gupnit
ID: 22769664
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Author Comment

by:LZ1
ID: 22769827
The Default permission based value keeps coming up when I delete it and hit apply.  
I tried another test and still the same.
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Expert Comment

by:gupnit
ID: 22769859
What are you trying to do....
See goto Group Properties --> Security --> Give the Users of Group Deny permissions
Thanks
 Nitin
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Author Comment

by:LZ1
ID: 22769972
I go into his contacts right click on the group and the click properties.  Under the permissions tab I deleted the anonomyous account and default account.  I think this has to be set up as a distribution list instead of a folder with contacts right?  
 
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Expert Comment

by:gupnit
ID: 22770051
Yes yes..this has to be a Distribution Group....I thought you will do that ;-)
Let me know if u need step by step
Thanks
Nitin
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Author Comment

by:LZ1
ID: 22770359
Would you be able to provide me a step by step?  His contact list is corrupted and that's the reason he did it in folders.  I created a distribution list for him, but since it resides in the contact folder he cannot get to it.  
I plan on repairing it, just not at this moment.  I do appreciate all of your help Nitin!  
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Accepted Solution

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gupnit earned 500 total points
ID: 22770484
Hi,
Here are the steps for Creating the Distribution Group (DG)::: http://support.microsoft.com/kb/821904
Now to hide members of the DG::: Goto Right-click on the Group --> Select "Exchange Tasks" --> Select "Hide Membership"
Easier than me typing it all....pretty simple....still confused let me know
Thanks
Nitni
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Author Closing Comment

by:LZ1
ID: 31508397
I just needed the step by step for my knowledgebase after I fix his address book.  Thanks for your help!!!
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Expert Comment

by:gupnit
ID: 22770568
My pleasure !!
Glad to help !!
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