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Display Text Value If Null Value

Posted on 2008-10-21
Last Modified: 2013-11-28
I have a report based on a crosstab query.  The crosstab query performs a count function.  Occasionally, the count will return null if no records exist.  For the values that are null, I would like to show "No Bids" on the report.  I have attempted to use the NZ function as well as different OnFormat events, but am not having any luck.  The NZ function results in an error.
Question by:bayouexpert
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LVL 30

Expert Comment

ID: 22770358
on approach:
 Format each relevant field in the report as = nz(field,"NoBid")

  Build the report on a select query based on the xtab query.
   In the select query, add nz(fieldname,"NoBid") to all fields
LVL 18

Expert Comment

by:David Robitaille
ID: 22770474
there is a isnull() function
isnull(feild name, "Alternative value")
so for you its
isnull(field ,"No Bids")
if you do it in a query, change the , for a ;

Author Comment

ID: 22770705
I attempted to place the following in the control source for each field in the report...

=Nz([FieldName], "No Bids")

The function works for some of the fields, but others result in an error when the report is run.  The error is an invalid control property error that makes mention of a circular reference.
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LVL 18

Expert Comment

by:David Robitaille
ID: 22770724
add a as clause
=Nz([FieldName], "No Bids") as FieldName1
i think access use ":"
FieldName1 : Nz([FieldName], "No Bids")
LVL 18

Expert Comment

by:David Robitaille
ID: 22770740

Author Comment

ID: 22770855
davrob60...I believe that I have the same format as in the link you posted.

The query that the report is based on is as follows....

TRANSFORM Count(tblBidLog.BidID) AS CountOfBidID
SELECT tblEmployee.EmployeeName, Count(tblBidLog.BidID) AS [Total Of BidID]
FROM tblEmployee LEFT JOIN (tblBidStatus RIGHT JOIN tblBidLog ON tblBidStatus.BidStatusID=tblBidLog.BidStatusID) ON tblEmployee.EmployeeID=tblBidLog.EmployeeID
GROUP BY tblEmployee.EmployeeName
PIVOT tblBidStatus.BidStatus In ("In Process","Pending","Awarded","Rejected","Canceled");

I have tried inserting the NZ function inside both Count functions, but I do not get any different results.
LVL 30

Expert Comment

ID: 22771015
Try the alternative approach,
new select query: newfield1:nz(fieldfromxtabquery,"NoBid") and so on.

Attach the relevant objects in a database if you need to stick to one approach!
LVL 18

Accepted Solution

David Robitaille earned 125 total points
ID: 22771037
TRANSFORM nz(Count(tblBidLog.BidID),0)  AS CountOfBidID
should work


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