Moving Data between two computers

Posted on 2008-10-21
Last Modified: 2008-10-21
I have two computers that I use at different times and share a single QB data file.  At the moment I transfer the data between the computer via the backup/restore feature.  

Instead of this method could I just copy the actual singel QB data file between the computers?  Will I lose anything if I did it this way?
Question by:thandel
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Accepted Solution

SirTKC earned 500 total points
ID: 22772932
No You won't loose any data.

QuickBooks uses one single datafile as well as Dynacom (low version) or Simply Accounting (small business solutions).

When you open QB, just open a new existing company, point to this file. It'll recognize it right away.

But if I may, Why moving the datafile from one PC to the other ? Aren't they within the same area ? Can't you share your PC drivr over your home/office network and then opt for a QB MultiUsers version ?

This way it would reduce the risk of dealing with the wrong , outdated version of that particular datafile.

Hope it'll help !

Author Comment

ID: 22773095
Thanks for the info.... one computer is at the office the other at home.  The file is about 35MB.... too big to open it remotetly.  It would take 5-10 minutes to move the data to open the file.

I wasn't sure about if there were other files being updated too... I see beside the QBW file there is a .ND file and a TLG file... should I also copy these?

Expert Comment

ID: 22773188
No, only the QB datafile.

Once it is copied to the new location. Launch QB - cancel the usual login window if there is and then, click on "choose an existing company". Point to the location of the data file. The login window will reappear. Enter your username and password.

This can be test localy on the same computer if you'd like to.

This method will work with any QB version that uses the datafile with QBW file extension. (Don't even think trying it with any SQL versions on any accounting software - BTW)

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Author Comment

ID: 22773261
If the QBW has the same file name on each computer would I even have to cancel the point to the location assuming I just copy over the QBW each time I move the file?

Expert Comment

ID: 22773288
No matter where they are located on each computer, just make sure you overwrite the same file time after time. Indeed, keeping the same file name will certainly simplify the whole process. Keep it simple. It's simple as overwriting a Word document with a newer one.

Author Comment

ID: 22773331
Got it thanks again!

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