Solved

Setup Exchange 2007 for multiple internet domains

Posted on 2008-10-23
17
1,479 Views
Last Modified: 2012-08-14
Hi,

Is there a way to setup an Exchange 2007 Server to accept email for several internet domains without an associated AD account? For example, we have several internet domains I'd like to accept mail for and then be able to access those messages from both Outlook and Web Access. I'd like the different accounts to be able to work in Outlook kind of like regular IMAP4 accounts (how you can specify several of them and they all show up in your folder list and operate independently). The last thing I want is for all of the emails from these addresses to be thrown into one user's inbox.

I attached a screenshot of how I currently have IMAP working with another email server so you can see what I'm talking about (the current one is just a regular IMAP email server). The grayed out items in the tree are just the separate email accounts on the IMAP server.

Cheers and thanks in advance!
outlook.jpg
0
Comment
Question by:Pugglewuggle
  • 9
  • 8
17 Comments
 
LVL 15

Expert Comment

by:tenaj-207
ID: 22793406
You're asking, Can you setup exchange 2007 to accept multiple email domains.  Right?

1) Open the Exchange Management Console
2) Expand the Organization Configuration
3) Click on the Hub Transport icon
4) click on the Accepted Domains
5) Right click in the Accepted Domains box and choose New Accepted Domain

Now you can set up Joe with with multiple email aliases that will all redirect to him.
0
 
LVL 12

Author Comment

by:Pugglewuggle
ID: 22794499
Well, I don't want all of the mails from those seperate email addresses to all be dumped into Joe's inbox - I would much prefer to have separate mailboxes for each of the accounts.
Just like I the screenshot - the same way IMAP accounts work in Outlook.
I want to be able to manually add appropriate accounts on a per-user basis and still give the user their main mailbox that they'd use for calendar, synching, etc. - the other accounts are basically just for corresponding to and from those other addresses.
Please let me know! Cheers!
0
 
LVL 15

Expert Comment

by:tenaj-207
ID: 22798590
You don't have to add aliases.  You can setup each account separately, but that would require a separate user accounts as well.  However, you can give Joe access to all the different accounts. And, you could also setup a forwarder on the different accounts to forward a copy of all incoming emails to a central mailbox.  So....

You would have Joe@primary.com, Joe@here.com, Joe@there.com, and joe@nowhere.com.  All associated with different user accounts and going to different mailboxes.  You can also give Joe@primary.com permissions to all the other Joe accounts and set it up so that all the other Joe accounts forward a copy of their mail to Joe@primary.com.

However now we have email addresses associated with different AD accounts, which you wanted to avoid.

So the bottom line is, an email address has to be tied to an account and each account can only have one inbox.  So if you're looking to have multiple accounts mapped to the same account but pointed to different inboxes, you can't do that with Exchange.
0
 
LVL 12

Author Comment

by:Pugglewuggle
ID: 22819206
Hmmm... so just to confirm, there's no way to have seperate mailboxes without having an associated AD accounts?
0
 
LVL 15

Expert Comment

by:tenaj-207
ID: 22822678
Email needs  a container to hold the email and that's done with an AD account.

The only alternative is that you can setup and email address to flow to a public folder, but email then goes directly to that resource and not to an in-box.  Would it help if you had email flowing directly to a public folder?  Then you wouldn't need an AD account.

Besides that, no you can't have email flow to a mailbox without an associated AD account.
0
 
LVL 12

Author Comment

by:Pugglewuggle
ID: 22834714
What exactly do you mean a public folder? Most of the email addresses are like webmaster, orders, support, inquiries, sales, etc. and are currently just accessed by me (but might be accessed by other users in the future).
I personally have 3 email addresses at 3 different domains that I'd still like to keep separate and access in one place (I used to have Outlook profiles and hated it). Is there any solution for this?
0
 
LVL 15

Accepted Solution

by:
tenaj-207 earned 500 total points
ID: 22835617
Exchange uses public folders as a central location that everyone can access.  Making it easy for multiple people to utilize the one folder for common communication.  For example if a company wanted to be able to setup a schedule for reserving a conference room then they would setup a conference room public calendar folder.  If a company wants a contact list that is available to everyone then you could setup a , a public client contact folder.  if you had a group of people working on a project you may want to setup a public email folder that all those project emails and ideas would be stored.  Each of these public folders you can associate with an email address.  That's what a public folder is.

But... that's not the problem.  From what I understand you have three different Exchange based email addresses and you want to be able to send and receive from all three without using multiple profiles.   This is a common problem with no straight forward solution.  You have a couple options.  

1) You can use one Exchange account that would sync your calendar and contacts in addition to your email and then use imap/pop with your other accounts.
2) You can setup different aliases to point your one account and then create a filter by email addresss to organize the different accounts to different folders.  But then you can only send the email from that one email address.

I would go with the second option if you have a choice.  What would happen, for example is that you have your three email addresses, pw@primary.com, pw@secondary.com, pw@other.com.  I would forward all email from the secondary.com and other.com accounts and forward them to your pw@primary.com account.  Then seup a filter in Outlook to automatically move anything that comes in from secondar.com or other.com to a folder with corresponding names.  The only problem is when you send emails they'll always come from pw@primary.com.

Sorry there's not  a better solution.  When I ran into this problem in the past I used a combination of the second option and multiple profiles.  That way I can see all the email that's coming in and if I need to reply I log out of one profile and into another.

Hope that helps,
tenaj

0
 
LVL 12

Author Comment

by:Pugglewuggle
ID: 22836905
Well right now I don't have any accounts setup in Exchange - they're still on out 3rd party mail server. I'd like to migrate over to Exchange from this 3rd party product.
>> 1) You can use one Exchange account that would sync your calendar and contacts in addition to your email and then use imap/pop with your other accounts.
Can I just connect to an Exchange mailbox with IMAP and not with the Exchange option in Outlook?.
>> 2) You can setup different aliases to point your one account and then create a filter by email addresss to organize the different accounts to different folders.  But then you can only send the email from that one email address.
Yes, I was considering this... I was thinking maybe mail from my other 2 addresses could be delivered to folders and could then be sorted into subfolders (Deleted, Junk, Sent, etc.) inside the respective folder. I won't be doing profiles though... I hate profiles... there's no way to setup different send from addresses in Outlook (like the drop down list)?
I appreciate everything so far!
BTW - I'm using our 3rd party mail server as the edge transport server/spam and virus filter and then setting static mail routes to the Exchange server for respective domains.
How does Exchange's spam filter work vs. others you've seen? Our current SPAM filter blocks almost ALL the spam... it's been tuned over the last 2 years and is very good at catching junk.
 
0
The curse of the end user strikes again      

You’ve updated all your end user’s email signatures. Hooray! But guess what? They’re playing around with the HTML, adding stupid taglines and ruining the imagery. Find out how you can save your signatures from end users today.

 
LVL 15

Assisted Solution

by:tenaj-207
tenaj-207 earned 500 total points
ID: 22837014
>> Can I connect to an Exchange mailbox with IMAP?
Yes, you can just use IMAP, as long as the server has been configured for it.

>> Can you setup different send address in Outlook?
Yes.  If you use just IMAP accounts or even IMAP with one Exchange account (which you can only have one exchange account per profile).  Outlook is even smart enough to set your default from address to whatever account you're in.

>> I appreciate everything so far!
Glad to hear that.  Some times I wonder if people are satisfied with the answers that I give and feedback is always appreciated.

>> Is the spam filter in Exchange any good?
It's ok but... I wouldn't switch to it if you have another solution that's already been setup and is working with a 99% success rate.  I use both and the exchange does pick up some additional spam but not as much as I like.  What do you use for your spam filter?
0
 
LVL 12

Author Comment

by:Pugglewuggle
ID: 22837086
Oh! So I can login to multiple Exchange mailboxes with IMAP at the same time? I only need full Exchange services (calendar, etc.) on my main AD account. I suppose this means I need to have some "filler" AD accounts to associate mailboxes to?
With regard to out current bayesian spam filter, the success rate is well over 99%. It's absolutely amazing. I only have 1-3 a week get through with tens of thousands of SMTP connections.
I'm actually using Ability Mail Server. Back in 2004 I did a side-by-side comparison (30 day demo) of like 10 mail server products (all the big ones except Exchange and Domino and then a few others) and that one had the most features/was the most stable and also had the best price point. It's a company in the UK. Don't let their bad website fool you - it's the best mail server I've ever used (I've used several) and has not once crashed in 4 years.
I just have it setup to filter spam with its built in bayesian filter and viruses using ESET NOD32 Business Edition. I use it to host IMAP, POP, and webmail for about 20 local businesses (and our own email infrastructure). It also runs our free ad-supported webmail service. Very, very good product. AMS also supports LDAP and shared address books, mailing lists, etc. The ONLY reason I'm moving to Exchange is the support for OWA, Exchange ActiveSync, and remote device wipe of smartphone clients.
http://www.code-crafters.com/abilitymailserver/
0
 
LVL 15

Expert Comment

by:tenaj-207
ID: 22837244
Thanks for the feed back on for the spam filter.  I'm using an open source solution and having and it blocks about 90% of the spam and the Exchange filter stops another 5%.  It's a good solution for being free but I wish it got 99% of everything.

On another note.  Congrats on going Guru.  If I ever need any help on any Cisco equipment. I'm going to look you up.
0
 
LVL 12

Author Comment

by:Pugglewuggle
ID: 22837285
Why thank you! And the same for you with Exchange. :-)
Well, the enterprise version of AMS is only $429 and can do everything I said, so if you want a rreeeaaaallllyyyyy good mail server that's not Exchange then you this. :-) Depending on how much mail you have going through, it might be a good investment.
I also looked at the Barracuda Spam Filter but it is like $12,000 + a subscription fee. http://www.barracudanetworks.com/ns/products/spam_overview.php
 As far as the previous question though, do you have any pointers?

Oh! So I can login to multiple Exchange mailboxes with IMAP at the same time? I only need full Exchange services (calendar, etc.) on my main AD account. I suppose this means I need to have some "filler" AD accounts to associate mailboxes to?
0
 
LVL 15

Expert Comment

by:tenaj-207
ID: 22837297
Exactly.
0
 
LVL 12

Author Comment

by:Pugglewuggle
ID: 22837301
Quick response! Very snappy! :-P 1 Minute!
0
 
LVL 15

Expert Comment

by:tenaj-207
ID: 22837307
thanks :-)
0
 
LVL 15

Expert Comment

by:tenaj-207
ID: 22871393
PW;

How's everything going for you?

Did you order your shirts yet?  I hear they have some cool new black ones.

0
 
LVL 12

Author Comment

by:Pugglewuggle
ID: 22871455
Lol I ordered them a few weeks ago and still haven't gotten them... I don't why it's taking so long.
As far as how everything's going - I'm migrating some AD settings so I can get started with Exchange. I'll keep you posted!
0

Featured Post

How to run any project with ease

Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
- Combine task lists, docs, spreadsheets, and chat in one
- View and edit from mobile/offline
- Cut down on emails

Join & Write a Comment

Suggested Solutions

Title # Comments Views Activity
address book on outlook 2016 mac 7 47
Disconnected Mailboxes are gone. 6 42
exchange 6 30
Exchange 2013 dual delivery 1 8
Follow this checklist to learn more about the 15 things you should never include in an email signature from personal quotes, animated gifs and out-of-date marketing content.
Following basic email etiquette rules will help you write a professional email and achieve a good, lasting impression with your contacts.
how to add IIS SMTP to handle application/Scanner relays into office 365.
This video discusses moving either the default database or any database to a new volume.

706 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

19 Experts available now in Live!

Get 1:1 Help Now