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InDesign Files Eating Up Drive Space

Posted on 2008-10-24
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Last Modified: 2013-12-02
I am supporting a Mac user that is using InDesign to create Marketing materials for our products. She keeps all of the old ads because the images etc are used again later on. From how she explained it, when she creates a new ad that uses images that were used previously, the program creates a project or package folder for that add, and copies the images into that folder. The end result is that she has multiple duplicates of the same image files (upwards of 50 at times). Her share is using up nearly half of one of our servers when it comes to disk size. It there a way to clean this up without damaging the projects? And, is there another way to be doing this so that the files are not duplicated over and over again? Thanks
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Question by:bisselltechs
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thinkwelldesigns earned 2000 total points
ID: 22812457
When you create a new Indesign file and link to images, the linked images remain in the ORIGINAL locations. I do this all the time, having multiple retail stores design ads using photos from the same supplier. So I have many, many Indesign files with links to a central images folder.
Just creating the new Indesign document and linking to graphics files doesn't copy them to a new folder.
I'm not sure if this is the case or not, but your designer may be using the "Package" command, ( File / Package ). This command creates a separate folder, places a copy of the Indesign file, the fonts used and the graphics used inside the folder. The intention is that this folder be compressed in ZIP file and sent to the printer. Then that PACKAGE folder can be deleted, since it's merely a way to collect the assets and send to print. The original graphics & Indesign file remain in their original directory.
I'm guessing the problem could be a misuse of the Package command.
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by:thinkwelldesigns
ID: 22812702
Thanks for the grade and points! Glad to be of some help.
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