Solved

How can i get all email address of all mails in an Folder in outlook 2007.

Posted on 2008-10-25
18
683 Views
Last Modified: 2012-05-05
Hi,

How can i get all email address of all mails in an Folder in outlook 2007.
Local mails from exchange are in a folder. When run script has to get all the email addresses from to a txt file.

Regards
Sharath
0
Comment
Question by:bsharath
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 10
  • 8
18 Comments
 
LVL 59

Expert Comment

by:Chris Bottomley
ID: 22804629
HOw about the following previously posted by BlueDevilFan

Chris
Sub ExtractEmail()
    Dim Mailobject As Object
    Dim olkRecipient As Outlook.Recipient
    Dim Folder As MAPIFolder
    ' Display select folder dialog
    Set Folder = Session.PickFolder()
    ' Create Text File
    Set fs = CreateObject("Scripting.FileSystemObject")
    Set a = fs.CreateTextFile("c:\email addresses.txt", True)
    ' loop to read email address from mail items.
    For Each Mailobject In Folder.Items
        For Each olkRecipient In Mailobject.Recipients
            If olkRecipient.Type = olTo Then
                a.WriteLine olkRecipient.Address
            End If
        Next
    Next
    Set olkRecipient = Nothing
    Set Mailobject = Nothing
    a.Close
End Sub

Open in new window

0
 
LVL 11

Author Comment

by:bsharath
ID: 22806459
Hi Chris

I dont just get the email addresses
I get this
/O=GROUP/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=SHARATH
As these mails are within an exchange server they are resolved.
Can i get the full email addresses.
0
 
LVL 59

Expert Comment

by:Chris Bottomley
ID: 22806546
I believe so, I have a code block elsewhere to do this ... unless you get it complete before then i'll check on Tues ... sorry for delay on my part.

Chris
0
Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 11

Author Comment

by:bsharath
ID: 22806547
Ok Chris...
0
 
LVL 59

Expert Comment

by:Chris Bottomley
ID: 22819609
Try the following extension.

1. Add the function from the snippet to the same module.
2. Modify line 14 above from:
                a.WriteLine olkRecipient.Address
to
                a.WriteLine GetSMTPAddress(olkRecipient.Name)

With a lot of luck it'll work ok ... a test on my machine did anyway.

Chris
Function GetSMTPAddress(ByVal strAddress As String)
' As supplied by Vikas Verma ... see
' http://blogs.msdn.com/vikas/archive/2007/10/24/oom-getting-primary-smtp-address-from-x400-x500-sip-ccmail-etc.aspx
Dim oCon As ContactItem
Dim strKey As String
Dim oRec As Recipient
Dim strRet As String
Dim fldr As MAPIFolder
    'IF OUTLOOK VERSION IS >= 2007 THEN USES NATIVE OOM PROPERTIES AND METHODS
    On Error Resume Next
    Set fldr = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.item("Random")
    If fldr Is Nothing Then
        Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.Add "Random"
        Set fldr = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.item("Random")
    End If
    On Error GoTo 0
    If CInt(Left(Application.Version, 2)) >= 12 Then
        Set oRec = Session.CreateRecipient(strAddress)
        If oRec.Resolve Then
            strRet = oRec.AddressEntry.GetExchangeUser.PrimarySmtpAddress
        End If
    End If
    If Not strRet = "" Then GoTo ReturnValue
    'IF OUTLOOK VERSION IS < 2007 THEN USES LITTLE HACK
    'How it works
    '============
    '1) It will create a new contact item
    '2) Set it's email address to the value passed by you, it could be X500,X400 or any type of email address stored in the AD
    '3) We will assign a random key to this contact item and save it in its Fullname to search it later
    '4) Next we will save it to local contacts folder
    '5) Outlook will try to resolve the email address & make AD call if required else take the Primary SMTP address from its cache and append it to Display name
    '6) The display name will be something like this " ( email.address@server.com )"
    '7) Now we need to parse the Display name and delete the contact from contacts folder
    '8) Once the contact is deleted it will go to Deleted Items folder, after searching the contact using the unique random key generated in step 3
    '9) We then need to delete it from Deleted Items folder as well, to clean all the traces
    Set oCon = fldr.Items.Add(olContactItem)
    oCon.Email1Address = strAddress
    strKey = "_" & Replace(Rnd * 100000 & Format(Now, "DDMMYYYYHmmss"), ".", "")
    oCon.FullName = strKey
    oCon.Save
    strRet = Trim(Replace(Replace(Replace(oCon.Email1DisplayName, "(", ""), ")", ""), strKey, ""))
    oCon.Delete
    Set oCon = Nothing
    Set oCon = Session.GetDefaultFolder(olFolderDeletedItems).Items.Find("[Subject]=" & strKey)
    If Not oCon Is Nothing Then oCon.Delete
ReturnValue:
    GetSMTPAddress = strRet
End Function

Open in new window

0
 
LVL 11

Author Comment

by:bsharath
ID: 22819623
I get run time error 91
Object variable or with block variable not set

When debug goes here
0
 
LVL 11

Author Comment

by:bsharath
ID: 22819624
I get run time error 91
Object variable or with block variable not set

When debug goes here
0
 
LVL 59

Expert Comment

by:Chris Bottomley
ID: 22819675
When debug goes where?

Chris
0
 
LVL 11

Author Comment

by:bsharath
ID: 22819707
When debug goes here

  For Each olkRecipient In Mailobject.Recipients

Will the macro get me email id's of replies that i have got right?

I want the mail id's of users who have sent me a mail.

The txt file even though it errors populates some email id's most of them are my email id...
0
 
LVL 11

Author Comment

by:bsharath
ID: 22819708
When debug goes here

  For Each olkRecipient In Mailobject.Recipients

Will the macro get me email id's of replies that i have got right?

I want the mail id's of users who have sent me a mail.

The txt file even though it errors populates some email id's most of them are my email id...
0
 
LVL 59

Expert Comment

by:Chris Bottomley
ID: 22819773
1. That line hasn't changed from when you ran it earlier? ... i.e. when you indicated that the script returns "/O=GROUP/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=SHARATH"

CAn you post the code you are using now?

2. Testing acorrection for senders at the moment

Chris
0
 
LVL 11

Author Comment

by:bsharath
ID: 22819781
Now i get just the email id's

Full code below

Sub ExtractEmail()
    Dim Mailobject As Object
    Dim olkRecipient As Outlook.Recipient
    Dim Folder As MAPIFolder
    ' Display select folder dialog
    Set Folder = Session.PickFolder()
    ' Create Text File
    Set fs = CreateObject("Scripting.FileSystemObject")
    Set a = fs.CreateTextFile("D:\email addresses.txt", True)
    ' loop to read email address from mail items.
    For Each Mailobject In Folder.Items
        For Each olkRecipient In Mailobject.Recipients
            If olkRecipient.Type = olTo Then
               a.WriteLine GetSMTPAddress(olkRecipient.Name)
            End If
        Next
    Next
    Set olkRecipient = Nothing
    Set Mailobject = Nothing
    a.Close
End Sub
 
Function GetSMTPAddress(ByVal strAddress As String)
' As supplied by Vikas Verma ... see
' http://blogs.msdn.com/vikas/archive/2007/10/24/oom-getting-primary-smtp-address-from-x400-x500-sip-ccmail-etc.aspx
Dim oCon As ContactItem
Dim strKey As String
Dim oRec As Recipient
Dim strRet As String
Dim fldr As MAPIFolder
    'IF OUTLOOK VERSION IS >= 2007 THEN USES NATIVE OOM PROPERTIES AND METHODS
    On Error Resume Next
    Set fldr = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.Item("Random")
    If fldr Is Nothing Then
        Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.Add "Random"
        Set fldr = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.Item("Random")
    End If
    On Error GoTo 0
    If CInt(Left(Application.Version, 2)) >= 12 Then
        Set oRec = Session.CreateRecipient(strAddress)
        If oRec.Resolve Then
            strRet = oRec.AddressEntry.GetExchangeUser.PrimarySmtpAddress
        End If
    End If
    If Not strRet = "" Then GoTo ReturnValue
    'IF OUTLOOK VERSION IS < 2007 THEN USES LITTLE HACK
    'How it works
    '============
    '1) It will create a new contact item
    '2) Set it's email address to the value passed by you, it could be X500,X400 or any type of email address stored in the AD
    '3) We will assign a random key to this contact item and save it in its Fullname to search it later
    '4) Next we will save it to local contacts folder
    '5) Outlook will try to resolve the email address & make AD call if required else take the Primary SMTP address from its cache and append it to Display name
    '6) The display name will be something like this " ( email.address@server.com )"
    '7) Now we need to parse the Display name and delete the contact from contacts folder
    '8) Once the contact is deleted it will go to Deleted Items folder, after searching the contact using the unique random key generated in step 3
    '9) We then need to delete it from Deleted Items folder as well, to clean all the traces
    Set oCon = fldr.Items.Add(olContactItem)
    oCon.Email1Address = strAddress
    strKey = "_" & Replace(Rnd * 100000 & Format(Now, "DDMMYYYYHmmss"), ".", "")
    oCon.FullName = strKey
    oCon.Save
    strRet = Trim(Replace(Replace(Replace(oCon.Email1DisplayName, "(", ""), ")", ""), strKey, ""))
    oCon.Delete
    Set oCon = Nothing
    Set oCon = Session.GetDefaultFolder(olFolderDeletedItems).Items.Find("[Subject]=" & strKey)
    If Not oCon Is Nothing Then oCon.Delete
ReturnValue:
    GetSMTPAddress = strRet
End Function

Open in new window

0
 
LVL 11

Author Comment

by:bsharath
ID: 22819782
Now i get just the email id's

Full code below

Sub ExtractEmail()
    Dim Mailobject As Object
    Dim olkRecipient As Outlook.Recipient
    Dim Folder As MAPIFolder
    ' Display select folder dialog
    Set Folder = Session.PickFolder()
    ' Create Text File
    Set fs = CreateObject("Scripting.FileSystemObject")
    Set a = fs.CreateTextFile("D:\email addresses.txt", True)
    ' loop to read email address from mail items.
    For Each Mailobject In Folder.Items
        For Each olkRecipient In Mailobject.Recipients
            If olkRecipient.Type = olTo Then
               a.WriteLine GetSMTPAddress(olkRecipient.Name)
            End If
        Next
    Next
    Set olkRecipient = Nothing
    Set Mailobject = Nothing
    a.Close
End Sub
 
Function GetSMTPAddress(ByVal strAddress As String)
' As supplied by Vikas Verma ... see
' http://blogs.msdn.com/vikas/archive/2007/10/24/oom-getting-primary-smtp-address-from-x400-x500-sip-ccmail-etc.aspx
Dim oCon As ContactItem
Dim strKey As String
Dim oRec As Recipient
Dim strRet As String
Dim fldr As MAPIFolder
    'IF OUTLOOK VERSION IS >= 2007 THEN USES NATIVE OOM PROPERTIES AND METHODS
    On Error Resume Next
    Set fldr = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.Item("Random")
    If fldr Is Nothing Then
        Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.Add "Random"
        Set fldr = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Folders.Item("Random")
    End If
    On Error GoTo 0
    If CInt(Left(Application.Version, 2)) >= 12 Then
        Set oRec = Session.CreateRecipient(strAddress)
        If oRec.Resolve Then
            strRet = oRec.AddressEntry.GetExchangeUser.PrimarySmtpAddress
        End If
    End If
    If Not strRet = "" Then GoTo ReturnValue
    'IF OUTLOOK VERSION IS < 2007 THEN USES LITTLE HACK
    'How it works
    '============
    '1) It will create a new contact item
    '2) Set it's email address to the value passed by you, it could be X500,X400 or any type of email address stored in the AD
    '3) We will assign a random key to this contact item and save it in its Fullname to search it later
    '4) Next we will save it to local contacts folder
    '5) Outlook will try to resolve the email address & make AD call if required else take the Primary SMTP address from its cache and append it to Display name
    '6) The display name will be something like this " ( email.address@server.com )"
    '7) Now we need to parse the Display name and delete the contact from contacts folder
    '8) Once the contact is deleted it will go to Deleted Items folder, after searching the contact using the unique random key generated in step 3
    '9) We then need to delete it from Deleted Items folder as well, to clean all the traces
    Set oCon = fldr.Items.Add(olContactItem)
    oCon.Email1Address = strAddress
    strKey = "_" & Replace(Rnd * 100000 & Format(Now, "DDMMYYYYHmmss"), ".", "")
    oCon.FullName = strKey
    oCon.Save
    strRet = Trim(Replace(Replace(Replace(oCon.Email1DisplayName, "(", ""), ")", ""), strKey, ""))
    oCon.Delete
    Set oCon = Nothing
    Set oCon = Session.GetDefaultFolder(olFolderDeletedItems).Items.Find("[Subject]=" & strKey)
    If Not oCon Is Nothing Then oCon.Delete
ReturnValue:
    GetSMTPAddress = strRet
End Function

Open in new window

0
 
LVL 59

Expert Comment

by:Chris Bottomley
ID: 22819862
With the above code you are getting the runtime error?

Chris
0
 
LVL 11

Author Comment

by:bsharath
ID: 22819866
Yes....
0
 
LVL 59

Accepted Solution

by:
Chris Bottomley earned 500 total points
ID: 22819937
Personally the following is giving me issues with encrypted emails ... hpefully not an issue for you.

Please replace the function with the following and see how it looks,

Chris
Sub ExtractEmail()
Dim Mailobject As Object
Dim olkRecipient As Outlook.Recipient
Dim Folder As MAPIFolder
Dim fs As Object
Dim a As Object
Dim mai As mailitem
    ' Display select folder dialog
    Set Folder = Session.PickFolder()
    ' Create Text File
    Set fs = CreateObject("Scripting.FileSystemObject")
    Set a = fs.CreateTextFile("c:\email addresses.txt", True)
    ' loop to read email address from mail items.
    For Each Mailobject In Folder.Items
        If Mailobject.Class = olMail Then   ' typename(mailobject) = "MailItem"
            On Error GoTo assumeEncrypted
            If Mailobject.SenderEmailAddress <> "" Then
                If Mailobject.SenderEmailType = "EX" Then
                        a.WriteLine GetSMTPAddress(Mailobject.SenderEmailAddress)
                Else
                        a.WriteLine Mailobject.SenderEmailAddress
                End If
            End If
assumeEncrypted:
        End If
    Next
    Set olkRecipient = Nothing
    Set Mailobject = Nothing
    a.Close
End Sub

Open in new window

0
 
LVL 11

Author Comment

by:bsharath
ID: 22820054
Thanks a lot Chris worked perfect...
Any help on this please... Need it a bit urgent
http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Excel/Q_23839836.html
0
 
LVL 59

Expert Comment

by:Chris Bottomley
ID: 22820218
I will as promised look to the request now that the functionality of the GetSMTPAddress function is all but sorted.  Not be immediate though i'm afraid.

Chris
0

Featured Post

Enroll in June's Course of the Month

June's Course of the Month is now available! Every 10 seconds, a consumer gets hit with ransomware. Refresh your knowledge of ransomware best practices by enrolling in this month's complimentary course for Premium Members, Team Accounts, and Qualified Experts.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

A quick Powershell script I wrote to find old program installations and check versions of a specific file across the network.
The Windows functions GetTickCount and timeGetTime retrieve the number of milliseconds since the system was started. However, the value is stored in a DWORD, which means that it wraps around to zero every 49.7 days. This article shows how to solve t…
The viewer will learn how to clear a vector as well as how to detect empty vectors in C++.
Video by: Mark
This lesson goes over how to construct ordered and unordered lists and how to create hyperlinks.

717 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question