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Multi-Page Drawing

Posted on 2008-10-27
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Last Modified: 2012-08-14
I'm new to Visio and am having trouble completing what I think is a simple task.  I am working on a  flowchart and I'm wondering if I can have a connector from an object on Page 1 link to an object on Page 2.  I've been able to use the "Off-Page Reference" to jump between Page 1 and Page 2, but would like to know if you can graphically show the linkage between two objects on separate pages.

Aaron
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Question by:axla
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Expert Comment

by:Scott Helmers
ID: 22817455
I'm not exactly sure what you mean by "graphically show the linkage between two objects on separate pages".

You can create a hyperlink from any Visio object to any other Visio object, if that's what you're asking. The procedure is slightly obscure but I would be happy to explain it if you're interested.

But that doesn't show the link "graphically" -- other than showing a hyperlink symbol on the cursor (and tooltip text) when you mouse over an object that contains a hyperlink.

So, if you'll describe a bit more about what you'd like to achieve, I'm sure there's a solution.

Scott
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Author Comment

by:axla
ID: 22817720
Scott,

Thanks for responding.  After thinking about it further, I didn't provide the correct explanation for my question.  While I've been forced to use multiple pages for this task and have added Hyperlink objects for the navigation.  I think what I should've been asking is there a way to have a Line Connector on Page 1 with its beginning of the connector linked to Object 1 on Page 1 and the Arrow Pointer ending on Object 2 on Page 2?  
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Expert Comment

by:Scott Helmers
ID: 22818646
There isn't a way that I'm aware of to have a line that is partially on one page and partially on another -- if the pages are, indeed, two separate pages.

However, in Visio there is almost always a way...in fact, usually more than one, to achieve any particular goal. A couple of possibilities:

1) If you do have separate pages, you could have an arrow on page 1 that ends at the edge of the page and is hyperlinked to a corresponding arrow that begins at the very edge of page 2. The appearance to the user is an arrow that leads off the page and a click will take them to the continuation. You can also set the "zoom" level in the hyperlink dialog -- this controls what part of the target page is displayed and at what zoom level when someone clicks the hyperlink. For example, setting the zoom to 150% means that the target shape will be centered on the screen and the view will be zoomed in to 150%. You can experiment to see whether you can get an effect you like. Overall, I'm not sure this approach is markedly different from what you already have with the off-page connector, but it might be worth a try.

2) Another possibility: you can create "pages" that are any size you want in Visio. So, for example, you might create a "page" that is four times the size of a sheet of paper so your drawing can literally continue from sheet to another when viewed in Visio. And yet you can have the printer page size be the same as a sheet of paper and Visio will print 1/4 of your electronic page on each sheet of paper. This could work nicely if viewing in Visio is the primary means for looking at your diagram; if printed output is important, you'll have to experiment with what each sheet looks like to see whether the continuation from sheet-to-sheet works on paper. (note: as you  probably guessed, I used a 4X sized electronic page as an example; you can create an electronic page that is any size you'd like.)

Let me know if you want more information or a sample of either approach.
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Author Comment

by:axla
ID: 22837545
Scott,

Thanks, this will be a big help since you understand what I'm trying to do.  I have to leave the office, but will check back later on.

Aaron

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Author Comment

by:axla
ID: 22945488
Scott,

When you get a chance would you give me the additional information you have on Visio layout possibilities?  Thanks.

Aaron
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Accepted Solution

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Scott Helmers earned 350 total points
ID: 22946485
I've put two drawings in the attached zip file.

1) Hyperlinks from arrow on pg 1 to pg 2 and vice versa.vsd

This file implements the first idea listed above. Right-click on the arrow on page 1 that leads to the edge of the page, then click on "Page-2/Dynamic Connector..." and observe the result. The arrow at the left edge of page 2 leads back to Page-1 in the same manner.

I'm not convinced this is what you'll want but if it is, just let me know and I'll explain what I did to create it (the explanation is a bit involved so I'm being lazy :-)  No point in explaining if it isn't useful!

2) 17x22 drawing page with 8.5x11 printer page.vsd

This file implements suggestion #2. When you open the drawing look at the rulers at the top and left side of the page. You'll see that the portrait format page is 17 inches wide and 22 inches top to bottom. However the printer page size is still 8.5x11. To see the effect you can print -- or just select File/Print Preview and you'll see onscreen what will happen when you print.

To see how I did this, select File/Page Setup... and click on the Print Setup and Page Size tabs. You can experiment with other combinations but this 4-to-1 ratio from electronic page to printer page could be useful. (It's also useful if you have a plotter and want to print the entire drawing on a single large page.)

Let me know whether this helps.
Scott

PS For some reason, Experts Exchange doesn't allow uploading of Visio files, even inside a zip file. Consequently, see the note below that you need to change the file extension of the two attached files from .txt back to .vsd to open them in Visio. If you're sufficiently motivated, please post a comment in the Community Support zone to request that they add support for Visio files. (I've done that several times but think they need to hear the request from more people.)
Page-to-page.zip
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Author Closing Comment

by:axla
ID: 31510419
Scott,
Thanks for the help, I really appreciate you taking the time to help.  How do I get access to the samples you provided?

Aaron

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Author Comment

by:axla
ID: 22953538
Scott,

I see the files now.  Thanks again.

Aaron
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