Go Premium for a chance to win a PS4. Enter to Win

x
?
Solved

Sending a Shared Calendar via Email

Posted on 2008-10-28
6
Medium Priority
?
1,253 Views
Last Modified: 2012-06-27
I've followed all of the instructions for calendar sharing, making me the owner, etc. but the option to send a shared calendar via email is still grayed out. What else can I try to be able to email a shared calendar to someone?
0
Comment
Question by:bwhorton
  • 3
  • 3
6 Comments
 
LVL 47

Expert Comment

by:apache09
ID: 22837314
You cannot send someone elses shared calendar via email. This would defeat the purpose of any permissions, shares, or security placed on ones calendar.

"calendars you own" = Calendars in YOUR Mailbox or in YOUR Personal Folder that belong to you or you have created.

Alternativley, you may log in as the User open Outlook or Account that has the Shared Mailbox and send via email.
 


0
 
LVL 47

Accepted Solution

by:
apache09 earned 1500 total points
ID: 22837572
"Never say Never"

Although you cannot do this directly, I have found a work around!
Given you have the appropriate permissions to do so.

Open the users profile in Active Directory.
Select the Exchange Advanced Tab>Mailbox Rights
Add yourself with Full Mailbox Rights. If you are a Domain Admin you should already have full access.
Apply, Close.

Log onto the PC as this user.
Open Outlook>Go to Tools>Options>Delegates.
If you are not already added as a delegate, add yourself here.
Check the Calendar permissions, If you are already an owner of the Calendar it should say Custom.
Otherwise choose Editor.
At the bottom check the box that says "Delegate can see my private items"
Apply Changes, close.

Still in this users Outlook, right click on their Calendar and choose Properties.
Select the permissions tab
Check your name is added here.
If your permission level is not already set to Owner, change it here.
Apply Changes, Okay,
Close Outlook.
Log off as this user.

Log back onto PC as you.
Open your Outlook.
If you dont already have one, Create a New Personal Folder.
Then go to Tools>Account Settings> Dbl Click on your account to open it
Choose More Settings>Advanced Tab
Under Mailboxes> Open these additional Mailboxes - Add the Mailbox that contains the Calendar.
Apply, Okay, close.

You should now be back at your Main Outlook Window and should now see the Mailbox added on your left.

Expand the Mailbox, right click on Calendar.
(Notice you still cannot send the Calendar Via Email)

However, now you can choose COPY.

It will ask you where you would like to Copy the Calendar to.

Choose your newly or already created personal folder.

Select Okay.

Open your personal folder and you will find that the Calendar has been copied to it.

Right click on Calendar, Choose Send Via Email.







0
 

Author Comment

by:bwhorton
ID: 22839652
Thanks Apache, I will give this a try when I get into the office this morning and post my result.  FWIW, we are using Exchange 2007 SP1.  I don't know if that impacts what you posted above (I'm afraid it "might" as you reference Exchange tab in AD, but those no longer exist in 2007).  But I will put those steps to work and see what we come up with.

Thanks!
0
Concerto Cloud for Software Providers & ISVs

Can Concerto Cloud Services help you focus on evolving your application offerings, while delivering the best cloud experience to your customers? From DevOps to revenue models and customer support, the answer is yes!

Learn how Concerto can help you.

 
LVL 47

Expert Comment

by:apache09
ID: 22844938
Should still be able to add a user with full permissions in Exhcange 2007.

http://technet.microsoft.com/en-us/library/bb123879.aspx





0
 

Author Comment

by:bwhorton
ID: 22882998
Ok, so we were able to test the workaround and it works, sort of.  But it will require a lot of effort on the part of the secretary who is tasked to do this (which will be on a weekly basis).

Our solution is to have her login as her boss and send the calendar from his email rather than try and teach her the workaround listed above.  

Since Apache was helpful, I will award the full points and close this question.
0
 

Author Closing Comment

by:bwhorton
ID: 31510774
My final comments are listed in the answer section.
0

Featured Post

Ask an Anonymous Question!

Don't feel intimidated by what you don't know. Ask your question anonymously. It's easy! Learn more and upgrade.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article will help to fix the below errors for MS Exchange Server 2013 I. Certificate error "name on the security certificate is invalid or does not match the name of the site" II. Out of Office not working III. Make Internal URLs and Externa…
In this article I discuss my selections of the Top Four free Outlook OST File Viewers available. Open, view and read even damaged OST files by using these tools. They all provide a clear preview of all data such as emails, notes, tasks, calendars, e…
This tutorial gives a high-level tour of the interface of Marketo (a marketing automation tool to help businesses track and engage prospective customers and drive them to purchase). You will see the main areas including Marketing Activities, Design …
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

972 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question