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Compressing multiple PDF files

Posted on 2008-10-28
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Hi,
I am trying to find some software that is capable of compressing multiple PDF files in a batch job.
We have several thousand PDF's saved on our network and a lot of them could be considerably reduced in size. We have Adobe Professional installed and i am aware of some of the ways this can be used to reduce the file sizes of PDF's but it seems you have to do it one file at a time.
Is anyone aware of any software that can be pointed to multiple PDF's or a folder containing PDF's and set to compress all the files contained there?

Many thanks
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Question by:Kronax
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by:Karl Heinz Kremer
ID: 22823983
You can create a batch sequence in Adobe Acrobat Professional to do that. It will then compress all selected/all open/or all files in a certain directory in one operation.

Which version of Acrobat do you have?
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by:Kronax
ID: 22824104
I'm currently running version 7 but I can install version 8 if needed.
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Karl Heinz Kremer earned 125 total points
ID: 22826925
Do you know how to create a batch sequence? If not, here are the steps involve for Acrobat 7 (8 and 9 are very similar).

Bring up Acrobat (no need to load any documents).
Select "Advanced>Batch Processing..."
Click on the "New Sequence..." button
Provide a meaningful name for your new sequence
This will bring up a new dialog in which you define the details for your sequence
You need to decide how you want to run your sequence ("Run commands on:"). You have the following options:
- Ask When Sequence is Run (this will prompt you to select files)
- Select Files (you select the files you want to process at the time you define your sequence - e.g. you always run it on the file CurrentData.pdf)
- Select Folder (you select the folder you want to process at the time you define your sequence - e.g. you have a hotfolder in which you collect a number of files)
- Files open in Acrobat (all open files will be processed)
In your case, it probably makes the most sense to select "Ask..."
Set the output location to "Same Folder as Original(s)" - this will replace your files with the compressed version.
Click on the button "Output options"
Here you set the options for the PDF Optimizer - select the checkbox and then click on the "Settings" button. You will use the same settings as for your single file/manual operation.

Save the sequence, then bring up the "Advanced>Batch Processing..." dialog again, select your sequence and click on the "Run Sequence" button. Select the files to process and let it run.
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