how to find changes between 2 contact folders

Posted on 2008-10-28
Last Modified: 2012-05-05
One of my clients has 2 contact folders: one with all his contacts and the other one with "Christmas contacts".
Note that all the Xmas contacts are in his main contact folder.

So during the year he is doing changes to some of his contacts but he doesn't always update the Xmas list with the change.

at the end of the year, he pulls out his xmas and main contacts list and check manually for changes he forgot to make to the xmas list.

as he has more than 4000 contacts to go through I am wondering if  there is a way to easily check if the address of the contact in the Xmas list is different from the one in the main list and update it?

I tried to do a advanced find with the modified field but they all showed modified in September so that won't help.


Question by:odewulf
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LVL 11

Expert Comment

ID: 22831556
Hi - please see the list of tools below:
Outlook Contacts Scrubber:
Free utility to clean up duplicate contacts. Lets you make field-by-field choices of which data you want to retain and drag and drop the data. Merges categories and other keywords fields. Supports custom forms.
Outlook Duplicates Remover:
Removes duplicate items from Calendar, Tasks, Contacts, Notes, and mail folders. Free.

If these tools do not fit the need, you could always export the contacts list to Excel and compare them there, but that's my last choice.
LVL 11

Expert Comment

ID: 22831640
PS - I'd recommend changing the process that is being used, where the Contacts are all stored in one contacts folder, and the Xmas ones are marked with a note or in a User Defined Field.  

You can add custom fields to Outlook, but right out of the box there are a few blank fields that could be used to track the Xmas list.
That way, all contacts are in one place, get updated once, and can always be exported and sorted, grouped as needed.
LVL 19

Expert Comment

ID: 22833742
I agree with Rob132332 - I use Categories to identify those folks I send Christmas Cards. Then I can create a mail merge using only the contacts with the category of "Christmas Cards"

Dawn Crosier-Bleuel
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Author Comment

ID: 22872425
thanks... I know that it will be easier to just have one list, but he likes to create a new list every year... but adding a field could be a good solution for him.

I will check with him and let you know how it goes


Accepted Solution

odewulf earned 0 total points
ID: 25341179
the question can be closed as I've never found an appropriate solution to the problem

LVL 11

Expert Comment

ID: 25345783
odewulf - could you be more specific, as until yesterday's post, we were awaiting feedback on our proposed solutions.  What didn't work for you?  
I thought I provided you enough information to solve this issue, and would like to help you if I can.  

Author Comment

ID: 25346645
the issue is that the client didn't want to change the way the contacts were setup. he still wants to use a xmas folder for each year :-/ it is always to hard the process when someone is not so tech savvy
I tried using the categorizes as well but the issue there is that his assistant can't edit his categorize even if she has full control over his calendar (I opened another threat concerning that issue), so for now the easiest for the assistant is to update the contact one by one :-/
thanks anyway for your suggestions.
LVL 11

Expert Comment

ID: 25346951
No problem, thanks for your reply.  Rob

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