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I need a script to auto sort by specific column(s) and format every worksheet in an excel file

Posted on 2008-10-29
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Last Modified: 2013-11-10
Hi all,

I am seeking a new .VBS script (please no VBA) for automation purposes that will take a specific excel spread sheet and sort all work sheets by a specific column(s). After the sorting is completed I need the script to also auto set the page to either letter or legal (also like to set portrait or landscape) and set the work sheets to auto fit to 1 page wide by any number of pages long, the # pages long doesnt matter much so long as it all fits on 1 page wide when printed.

I think that the lines for the choices should perhaps be a comment and just uncomment my choices manually with no actual prompting.

after all the work is done, the worksheet should be saved automatically.

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Question by:smyers051972
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RobSampson earned 500 total points
ID: 22835358
Hi, try this out.

Regards,

Rob.
strExcelFile = Replace(WScript.ScriptFullName, WScript.ScriptName, "") & "Test1.xls"

strSortColumn = "A"

boolHeaders = True
 

Set objExcel = CreateObject("Excel.Application")

objExcel.Visible = True

Const xlAscending = 1

Const xlYes = 1

Const xlNo = 2

Const xlTopToBottom = 1

Const xlSortNormal = 0

Const xlPortrait = 1

Const xlLandscape = 2

Const xlPaperLetter = 1

Const xlPaperLegal = 5

Set objWB = objExcel.Workbooks.Open(strExcelFile)

For Each objSheet In objWB.Sheets

	objSheet.Select

	objSheet.Cells.Select

	objSheet.Range("A1").Select

	If boolHeaders = True Then

		objExcel.Selection.Sort objSheet.Range(strSortColumn & "2"), xlAscending, , , , , , xlYes, _

    		1, False, xlTopToBottom, xlSortNormal

    Else

		objExcel.Selection.Sort objSheet.Range(strSortColumn & "2"), xlAscending, , , , , , xlNo, _

			1, False, xlTopToBottom, xlSortNormal

    End If

	With objSheet.PageSetup

	    .Orientation = xlPortrait

'	    .Orientation = xlLandscape

	    .PaperSize = xlPaperLetter

'	    .PaperSize = xlPaperLegal

	    .FitToPagesWide = 1

        .FitToPagesTall = False

	End With

Next

objWB.Sheets(1).Select

objWB.Save

objWB.Close

objExcel.Quit

Open in new window

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Author Comment

by:smyers051972
ID: 22835887
I will try it out now.

With regards to:
Const xlAscending = 1
Const xlYes = 1
Const xlNo = 2
Const xlTopToBottom = 1
Const xlSortNormal = 0
Const xlPortrait = 1
Const xlLandscape = 2
Const xlPaperLetter = 1
Const xlPaperLegal = 5

Could you explain what the options would be with respect to each other?

Thank you!
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LVL 65

Expert Comment

by:RobSampson
ID: 22837080
Those constants just set values for the different options available in Excel.

When you record a macro in Excel, such constants are used to specify parameters. In VBScript, the scripting engine does not natively know what "xlAscending" is, so you need to define it, that's all.

The options are used later in the code in the certain methods that require them.

Your page layout options, for example, are here:
      With objSheet.PageSetup
          .Orientation = xlPortrait
'          .Orientation = xlLandscape
          .PaperSize = xlPaperLetter
'          .PaperSize = xlPaperLegal
          .FitToPagesWide = 1
        .FitToPagesTall = False
      End With


and I have commented out a couple of them, because they conflict, so can swap the commenting when required.

Regards,

Rob.
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LVL 1

Author Comment

by:smyers051972
ID: 22837131
Thanks so much

I will try it out in the morning when I get back into work and close this soon as possible.

Thank you again!
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Author Closing Comment

by:smyers051972
ID: 31511284
Worked perfectly.
Thanks a lot!
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LVL 65

Expert Comment

by:RobSampson
ID: 22854505
Glad to help.  Thanks for the grade.

Regards,

Rob.
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