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How to create an internal email alias that doesn't require @domain.local

Posted on 2008-10-30
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Last Modified: 2012-05-05
I work for an organization that provides email to a law enforcement agency.  We recently migrated the agency from Notes to Exchange.  In Notes they had the ability to send email directly to users badge numbers (i.e., 123).  They would like that functionality back.  I did run a powershell script that created the alias with the badge numbers but you must type the full address to get it to send (i.e., 123@domain.local)

Can you help?

TIA, John
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Question by:talkinsmak
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13 Comments
 
LVL 5

Expert Comment

by:marques_salazar
ID: 22845677
Take a look here: http://support.microsoft.com/default.aspx?kbid=285136
Looks like you'll want to create a recipient policy with %m

Hope this helps!
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LVL 33

Expert Comment

by:Exchange_Geek
ID: 22845692
Is it that you do not want @domain.local and would prefer @doman.com or @domain.org ??

Or you simply want to remove any thing @ - simply email some one by their badge numbers / names ?

Please explain.
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LVL 5

Author Comment

by:talkinsmak
ID: 22845700
First off I should have stated that I am using Exchange 2007 SP1.
Second, I should have stated that the recipient policy default address needs to remain.  This wil be an additional address.
Thanks
John
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Author Comment

by:talkinsmak
ID: 22845717
Geek,
The latter.  I want to email someone by badge number only, (eliminate everything from @ back) in addition to the default smtp address assigned by my recipient policy.
 
Thanks,
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LVL 5

Expert Comment

by:marques_salazar
ID: 22845721
Yes, you can create another recipient policy that will create a 2nd smtp address....keep the original as the primary.  I have Exchange2k3 but I would assume that the syntax would be the same.
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LVL 5

Author Comment

by:talkinsmak
ID: 22845736
Marques,
I can create additional recipient policies and have done so with the badge numbers.  The problem is if i create an additional address with just the badge number (123) it has to be a custom address not an smtp address.  Also, if it is not the default address it wont show up in the GAL.  I think this is where the problem lies.
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LVL 33

Expert Comment

by:Exchange_Geek
ID: 22845766
@marques_salazar: The story line is a bit different here, "talkinsmak:"  wants NO SMTP address linked as secondary smtp address.

@talkinsmak: To the best of my knowledge Exchange works on SMTP, which works on a certain set of rules. If you do not abide by it - Exchange wont work. Reasons why SMTP address (something@something) is so important.

Using this @ Exchange is responsible to accept messages from outside + understand that a particular message belongs to its own organization (If you remove this Exchange will go nuts).

Secondly, using the same @ and the alias (or in Exchange terminology mailNickname) actually combined helps Exchange categorize the mailbox which is the recipient on any email (if you remove @ how will Exchange understand whose the user who owns this email address).

So, complications are there in any version of Exchange - 5.5 / 2000 / 2003 / 2007 or even E14.
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LVL 32

Expert Comment

by:gupnit
ID: 22845848
Put all badge numbers in ALIAS under User Properties...and then when anyone will type 123 and press ALT+K or Alt+L (sth like that ;-), it will be resolved to SMTP Address.
Now address can by anything, your objective is only to be able to resolve on Basdge, so no need to change any Email Addresses
Thanks
Nitin
PS: Hope I understood your question right...I didnt read all comments here !
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LVL 5

Author Comment

by:talkinsmak
ID: 22849780
Geek- Thats fine, i have the badge address set up as a smtp address.  I would just like to know if it is possible to tell exchange to accept mail to 123 instead of 123@domain.local.  If i type "john doe" it will resolve to john.doe@domain.local or john.doe@domain.external.  If I type "jxdoe" it will resolve to john.doe@domain.local or john.doe@domain.external. So why cant I type 123 and have it resolve to 123@domain.local?
Nitin - That wont work because the alias field is already populated with a valid alias that is used in our Exchange organization.
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LVL 33

Expert Comment

by:Exchange_Geek
ID: 22852698
talkinsmak:

Finally, you made yourself clear, let me see if i can quickly test some thing and answer your question.

thanks for clearing our thoughts.
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LVL 5

Author Comment

by:talkinsmak
ID: 22951246
Exchange Geek,
Were you successful in your test?
John
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LVL 33

Expert Comment

by:Exchange_Geek
ID: 22953316
@Talkinsmak: No buddy not much. Too bad.
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LVL 5

Accepted Solution

by:
talkinsmak earned 0 total points
ID: 23512653
The only solution was to remove the default alias and replace it with the badge numbers.  I already knew this was possible so I am not awarding any points.
Thanks anyways to all that helped.
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