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Global Folder across all exchange 2007 accounts.

Posted on 2008-11-03
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Last Modified: 2012-05-05
Hello, I need to know how to setup a Global Folder across all exchange 2007 accounts. We just installed a new Konica Fax machine and they set it up to email the faxs to a single exchange account to a folder called faxes. What I would like to do is have all exchange users see this folder so they can check it for there faxes! Im not that efficient using exchange 2007. Any help or direction would be appreciated. Its sound like a simple task&
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Question by:inrworx
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by:PeterSinger
ID: 22873399
You could create a public folder called Faxes and assign the email address for incoming faxes to that public folder.  That means whenever a fax arrives it will show up into that public folder.

1. Go to exchange server/Administrator Groups/ Your Server/ Folders/ Public folders.

2. Create a folder to hold the faxes

3. Click properties on the folder

4.  Go to email addresses

5.  either add this folders email address to the fax receive group or change this email address to the address the device is sending the faxes to.

That is it. Faxes will now be visible in this public folder.

Peter
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Author Comment

by:inrworx
ID: 22873684
Ok that worked! Thanks& I do have a small problem, I cannot delete any new Fax messages that are in the fax folder... is there a security setting somewhere?
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Expert Comment

by:PeterSinger
ID: 22873707
Right click on the public folder from the exchange administrator and go to permissions.  Add the correct permissions.

Peter
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Author Comment

by:inrworx
ID: 22877370
Hi Peter, and thanks again for your help.. Im still having issues with deleting the email from the public folder. Where could I find the permissions in exchange 2007? I tried doing it from the domain controller with the same results. Humm? again, I'm exchange stupid..
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Expert Comment

by:PeterSinger
ID: 22880595
You open the exchange administrator and right click on the public folder, you then choose properties.
In the permissions section you will see a place you can add a group that has permissions to the folder.
Peter
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Author Comment

by:inrworx
ID: 22881658
Is the exchange administrator under the Exchange Management Console? I dont see that anywhere?
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Expert Comment

by:PeterSinger
ID: 22881731
1. Go to the exchange server
2. Click on start/programs/exchange/server manager

Follow the above instructions from that point.
Peter
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Author Comment

by:inrworx
ID: 22882000
Humm, I dont have that option. I have start/programs/exchange server 2007/ then options Exchange Management Console, Exchange Management Shell and Help&
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Accepted Solution

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PeterSinger earned 500 total points
ID: 22882314
Exchange Management Console
drill down to public folders, then find the folder you created, right click on the folder choose properties.
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Author Comment

by:inrworx
ID: 22885565
Hello again... I've drilled thru the properties of the public folders and i dont see anything with folder permissions.. I attached a images of what I see.. Maybe this can help...
exchange07.jpg
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Author Comment

by:inrworx
ID: 22885654
Here is the message Im getting when i try to delete the message from outlook...
exchange07a.jpg
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