Resource booking visibility to only those who can book it


I've configured a room as a resource that can only be booked by certain individuals. This works fine and sends an email to the resource delegate to approve or decline the requests (as it is his room!). If a person who doesn't have permissions tries to book the room, then it is automatically declined.

This is all fine except what I would really like is to hide the visibility of this room to only those people who are able to book the room.

So when a user who does have permissions to book this room goes into the scheduling assistant in outlook and clicks "Add Rooms", it is shown in the list of available rooms, but if a user who does not have permissions does the same thing it is not displayed.

Is there any way of doing this?

We are currently running Exchange Server 2007 SP1 and Outlook 2007.

Many thanks,
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David LeeCommented:
Hi, KentFire.

I've not tried this myself, but have read several threads at various sites that says it works.  Have staff who need to use the resource add it to their Outlook contacts.  Once they've done that, hide the resource account in the usual manner.  Assuming that this works, the downside is that the users who have access to the resource won't see it in the GAL, but will see it if they switch to Contacts.  It's a kludge, but it's the only solution I've ever seen mentioned for this issue.

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KentFireAuthor Commented:
Hi BlueDevilFan,
Many thanks for the suggestion - I've given it a try and it is so close.  It works as you suggested except for one thing - the free/busy information is not shown.
I've tried un-hiding it from the GAL but that didn't seem to make a difference, I think it is more to do with it being held as a contact but that's just a guess.  I'll dig a little deeper to see if there is anything that can be changed...
David LeeCommented:
I hadn't considered the Free/Busy aspect.  I think that can be fixed.  All that's required is pointing the free/busy setting for the contact to the server.  Having said that, I don't know how to go about doing that off the top of my head.  I've pointed contact F/B to a web site before, but never to an Exchange server.  Will have to explore that one a bit.
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David LeeCommented:
Apparently it's not possible.  Sorry.
KentFireAuthor Commented:
Many thanks for your efforts, it's a lot closer now than before.  It's a shame about the free/busy but there's no need to be sorry! :-)
As it's so close, I think you deserve the points so I'll send them your way.
Once again, cheers for your help.
KentFireAuthor Commented:
Thanks for your help.
David LeeCommented:
Thank you and you're welcome.  Glad I was able to help out.  If I stumble across a way to get the F/B information from an Exchange server using a URL, then I'll post it here.
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