Automating a user addition as a manager

Posted on 2008-11-04
Last Modified: 2013-11-17
In Fact, in the place where I work registering new users and deleting them on the Lotus Notes Domino Directory  is being done by the System Security . however, I have been asked recently by my manager to find away to make sure that a certain user ( e.g. abcd/OU/O) is being added with a manager ACL to each and every newly registered user's Lotus Notes Database . So, Simply this thing can be done manually but I would like to know if there is a way to Automate this process . In other words when the new user is registered and his database is created ( abcd/OU/O) must be added automatically after creation to this particular user .
Question by:akhafaf
    LVL 46

    Expert Comment

    by:Sjef Bosman
    LVL 63

    Accepted Solution

    Well you could simply change the default ACL on all related templates and it should happen automatically.

    Other option si an agent that will do this.
    Lastly you have the Full Admin rights on R 7 and above that can be used to access any Notes DB.

    I hope this helps !
    LVL 6

    Expert Comment

    First of all I wouldn't add a person as manager, I would add a group as manager and then add the perosn to that group. If the person leaves you can simply change the membership of the group to make a different person manager of all databases.
    To make this happen at registration you can use registration policies, look this up in the admin help, it will describe a field in the policy document called "local administrator", putting the group name in that field will add to all new users mail-files. I agree  you can also modify the ACL of the template to automate it as well.
    LVL 3

    Expert Comment

    The simple solution is to add whatever you want to appear on new databases into the design template using square brackets.  LotusDave is correct in advising you to use a group, if you use:

    [AdminMailAccess] to the ACL of the Mail Template, then any new database created using this template would automatically have the group AdminMailAccess added to the new database ACL
    LVL 63

    Expert Comment

    rd153, that's pretty much what I said already.

    thanks for reiterating.


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