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Document Managament Software for retrival and accounting, with barcodes

Posted on 2008-11-07
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Document Management Software for retrieval and accounting, with barcodes

I am looking for an idea about relevant software/frameworks/components for DOCUMENT MANAGEMENT.  Should include handling of scanned documents with barcodes.  The main purposes are retrieval and accounting.

Think there should be barcodes put on the documents before scanning.  These codes should be represented in the filenames.  Barcodes should also be put on binders, boxes etc.  OCR as far as it can be done cheaply today.  
(Expect OCR to be done/redone in the future)

In addition to scanned documents there are "native digital" documents like pdf invoices and bank data downloaded from online banking.  It should be possible to connect this information internally and with scanned documents.

It should be possible to categorize and label scanned documents for future use.

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I am looking for an open-source/low cost flexible software.  
I.e. where I can access the data directly in Excel files or databases.
Technical preferences: SQL Server (free versions), .NET, Python, Open Source, Windows, Drupal.
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Question by:Olav00007
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by:Olav00007
ID: 22917328
No answers- is it the OCR complicating it?
Think we can take it out of the equation.  In the workflow the software it can be solved without affecting the rest to much.

A good answer can be just to name a few open source projects that more or less meets my requirements.



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LVL 1

Author Comment

by:Olav00007
ID: 22917331
No answers- is it the barcodes complicating it?
Think we can take it out of the equation.  In the workflow the software it can be solved without affecting the rest to much.

A good answer can be just to name a few open source projects that more or less meets my requirements.



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Amila Hendahewa earned 1000 total points
ID: 22938584
I suggest you to consider this as 2 systems.
1. Document capture / OCR
  if you are looking for creating searchable PDFs then i recommend ABBYY. in this approach you may not need even bar codes since the whole document will be converted in to searchable text. But if you are looking to index the documents with one or few metadata fields, then the best option is to develop a small application for indexing. For scanning you may use the native application that comes with the scanner

2. document viewing / management
  if you are using searchble PDFs then you can use the adobe viewer for search and retreval. For images with metadata again the best way is to develop a small retrieval application.

There are two opensource products that may suit you.
alfresco and knowledgetree. You may request for evaluation versions and see if it fits you.

good luck and let me know the results.
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by:Olav00007
ID: 23115481
I am moving this to a blog : http://dmsocraccounting.wordpress.com/

>I suggest you to consider this as 2 systems.
>1. Document capture / OCR
A problem with this is that OCR performance (at a given price) might improve in the future, and there are documents which information I might not need immediately.  (I just need to have the documents categorized by time period and perhaps some other criteria)

>There are two opensource products that may suit you.
>alfresco and knowledgetree
Are these really the two leading open source platforms?
Costs are important in my situation.  It seems to me after a look on one of them that   addons I might need like barcodes are quite commercial.

(Will give the points, if no more answers)
Thanks
Olav  -  http://dmsocraccounting.wordpress.com/




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