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The Machine number is identified by machine_id. Querying the main table returns the following results: machine_id Area Location Zone Revision DIS 3221 1 5 T 1 1/1/2008 3221 1 7 Z 2 1/1/2008 3221 1 3 R 3 1/1/2008 My Sort Order must be: Date in Service, (DIS) Area Location Zone Machine Name Revision Number We only want the machine with the latest revision to appear on the report. I can not suppress 1 & 2 because other machines have revision 1 & 2. I have created groups for the above and sorted on machine and revision but the machines still appear under each zone they had previously been. I was thinking about a suppression formula that, in essence states : If there is a 1 present but no following revision, then display 1 It there is a 2 present but no following revision, then display 2 If there is a 3 present but not following revision, then display 3 Just not sure how to get the formula to suppress the records for revision 1 & 2 Thank you