How can I prevent email messages fowarded to my gmail account from accumulating in my "sent Items" folder?

Posted on 2008-11-11
Last Modified: 2013-11-29
I forward all my email that is sent to my personal email account in Outlook 2007 to my gmail account (to be able to access it from my cell phone when I am away from home).  I prefer to used the gmail account with my phone becaause of the good spam filter that they have.  Then, of course, those forwarded messages accumulate in my "Sent Items" folder at my home computer.  I only want to view the items sent from my personal account (by me) and not the mail forwarded to my gmail account.  I have tried in vain to develop a rule that would precluded the gmail messages from being saved to my "Sent Items" folder.  Is there a way (or perhaps a better approach to accomplishing the same thing?
Question by:rleton
    LVL 6

    Accepted Solution

    You could try the following:

    - Microsoft Outlook
    - Tools > Options > Email Options
       - Unselect "Save copies of messages in Sent Items Folder"
       - Then go into "Advanced Email Options" and Unselect "Save Forwarded Messages"
    - Click OK three times to close all open options windows

    Now go into "Tools > Rules and Alerts" and try this rule
    - New Rule
    - Check message after sending
    - Click "Next" (you will get a prompt saying this will apply to every email sent, click yes to it)
    - Move a copy to the specified folder (select "Sent Items")
    - Except if sent to people or distribution list (enter your gmail address here)
    - Name the rule and click finish

    That should hopefully acomplish what you want.
    LVL 6

    Expert Comment

    Just to explain it a bit... you do the first part before the rule setup so that Outlook doesn't save any Sent Items at all without the new Rule.  With the new Rule turned on it will save everything apart from the GMail emails...

    Author Comment

    Perfect solution!  Works great!  Thanks much.

    Author Closing Comment

    Thanks again!  I would never have figured that out.

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