Printing black and white in Microsoft Office

Posted on 2008-11-13
Last Modified: 2012-05-05
What/where are the settings in Microsoft Outlook 2007 and Word 2007 to print only black and white?  We do not want to use grayscale but true black and white.  For instance in Excel 2007, you have Page Setup under Print Preview and then can chose black and white but we cannot find these options for Outlook and Word.  
Question by:regsamp
    LVL 5

    Expert Comment

    If the problem is with pictures, and not text, the picture toolbar offers an option to print a picture in black and white. I have not played with this as of yet, but it may do grayscale, which is not what you want. I will look into this further for you though.

    Author Comment

    Well, the problem is really not with pictures.  It is even with simple text.  We just want to print true black and white and not grayscale but cannot find any settings for this.  
    LVL 5

    Accepted Solution

    Some printer drivers have an option to print in black-and-white rather than greyscale.  

    Alternatively, you could create a Macro with the following language, which, when you execute it, might do the trick:
    With ActiveDocument
    .Compatibility(wdPrintColBlack) = True
    .Compatibility(wdPrintColBlack) = False
    End With

    Open in new window

    LVL 5

    Expert Comment

    Alternatively, there is a Compatibility option that may do what you like, which is what the macro calls.  Go to Tools, select Options, and go to the Compatibility tab.  I have attached a scree nshot.

    Author Comment

    Let me try the macro option.  Thanks for you help Ghoti AZ.

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