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How do I create a call out box to an org flow chart on Visio 2003?

Posted on 2008-11-13
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I have an org flow chart and would like to save it as a html which will be posted on our intranet.  I would like the employee to be able to mouseover a job title and a call out box will pop up with the job description on the web page. Currently when we save as a web page the object shows but no pop ups on the page. How do I create that?
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Question by:pkwillis
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Scott Helmers earned 2000 total points
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I think the problem you've run into is that "tooltip" text is created using a different mechanism in Visio than it is in saved web pages.

In Visio you can create tooltip text that appears when you mouseover a shape by selecting Insert/Shape ScreenTip. However, this text doesn't appear in the html version, as you've discovered. The trick is to use a somewhat more convoluted mechanism to add tooltip text to the shapes on the web page. There's a good write up of the steps here:
   http://blogs.msdn.com/visio/archive/2006/07/04/655569.aspx

Let me know if you have any questions about the text of this posting.

BTW, the save as web page function does truncate text for the tooltip so don't get too wordy in your job descriptions -- the limit seems to be around 50-60 characters.

The technique described in the posting involves manually editing the shapesheet for each shape, which could get to be a pain if you have very many. However, if this suggestion for creating tooltip text does what you want, it would be possible to create a macro that automates some or all of the process.
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