Can Lotus Notes cache emails locally similar to the 'Cached exchange mode' in Microsoft Outlook?

Posted on 2008-11-14
Last Modified: 2013-12-18
I currently have a remote office connecting to a Lotus Notes server in the main office via VPN tunnel, is there anyway to cache the emails locally similar the the Cached Exchange Mode feature in Microsoft Outlook?
Question by:DClayden
    LVL 10

    Expert Comment

    I don't think Lotus Notes has that functionality, one of the main reasons organizations move to Microsoft Exchange/Outlook.
    LVL 22

    Expert Comment

    I'm not familiar with 'Cached exchange mode', but it sounds like a local replica to me.  If the point is to improve performance and have the ability to compose and read email off-line, then simply creating a local replica of the user's email will work.
    LVL 22

    Accepted Solution

    I just read the article regarding 'Cached Exchange Mode' on  It sounds exactly like what we call 'local replicas' in Notes.  In fact, Notes has had this feature long before MS did, and we use it extensively in our organization.

    A 'local replica' is a copy of the email database stored on your local computer.  You use the local replica just like the server copy.  You can read, compose, and edit email, calendar entries, and tasks online or offline.  If you make changes when offline, the next time you connect to a server, the changes are automatically sent to the server.  So, in a nutshell, replication keeps your local databases in sync with their corresponding databases on the server.

    To create a local replica of your mail file:

    1) Open your email from a server.
    2) From the Notes "File" menu, select "Replication \ New Replica".  The "Create Replica For Database..." screen is displayed.
    3) Leave the Server at "Local".
    4) You can change the File Path, but make sure that the file is in the Note Data folder or in a sub directory of the Note Data folder. Usually, the default file path is fine.
    5) The rest of the settings are optional, but I like to check "Create Immediately" so I don't have to wait for the next scheduled replication.
    6) Also, make sure you have scheduled replication enabled in your Location profile so that changes are synchronized automatically.
    LVL 46

    Expert Comment

    by:Sjef Bosman
    PS If you only want to read your mail locally, the replica is absolutely the way to go. If you also want to prepare mails locally, the best way is to create a new Location in your Address Book, specify your local mail database as the mail database you'll use in that location, and select how and when to send the mail. Check out in the Help database what a Location document can do for you!

    PS2 Lotus Notes may lack a lot of functionality, but exactly this feature is what is does best!! :-))
    LVL 1

    Author Comment

    Thanks for the information, i will pass it onto our client to try this out sounds exactly what i am after!

    Featured Post

    Highfive Gives IT Their Time Back

    Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

    Join & Write a Comment

    Suggested Solutions

    For beginners of Lotus Notes user this is important to know about the types of files and their location supported by IBM Notes. Mostly users are unaware about how many file types are created and what their usages are. This Article is fully dedicated…
    This article covers general Notes 8.5 troubleshooting information including recreating the Notes\Data folder.
    Need more eyes on your posted question? Go ahead and follow the quick steps in this video to learn how to Request Attention to your question. *Log into your Experts Exchange account *Find the question you want to Request Attention for *Go to the e…
    Internet Business Fax to Email Made Easy - With eFax Corporate (, you'll receive a dedicated online fax number, which is used the same way as a typical analog fax number. You'll receive secure faxes in your email, fr…

    732 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    18 Experts available now in Live!

    Get 1:1 Help Now