Is a Lotus Notes local replica still accessible after the mail account is removed from the NAB?

Posted on 2008-11-17
Last Modified: 2013-12-18
Hello Experts,
I have a Lotus Notes ver. 6.5 mailbox whose owner is about to leave our company. For business continuity purposes, I was asked to create a local replica of his mailbox on another user's PC so this second user will be able to access the local replica. This was done by giving the user id file and the Lotus Notes password of the person resigning to this second person. The latter successfully created the local replica on her PC.
My question is, once I remove the user from the Company's Address Book will this local replica still be accessible? FYI the second user opened successfully his local replica while not connected to the network.
Question by:dinozzo
    LVL 46

    Expert Comment

    by:Sjef Bosman
    Yes, but...

    Read also this:,289483,sid4_gci957728,00.html

    The user id of the user leaving the company, are you going to block it in the server's Name and Address book? In a Deny-group? How long will the ID be valid?

    If everything stays local, I'm pretty sure there won't be problems until the ID expires. What happens afterwards I really don't know.

    Author Comment

    Hi sjef,
    Thank you for your feedback.
    We do not use the Deny Access group facility for terminated employees. But the certification issue will definitively be a problem. So I suppose that re-certifying the user id for say 5 years from today should ensure continuous availability of the local replica. What do you think ?
    LVL 46

    Accepted Solution

    I think so, but I'm not really sure (I'm not a REAL admin ;-)). I suppose it will work, since I opened Notes using an old ID the other day, without problems. I assume that a local database is always accessible, even with an expired ID. I could not find any proof of this on the Internet though.

    What if the new user of the old ID also leaves the company? Wouldn't it be better to make a copy of the old mail database, remove encryption (when used), and give that database to the new user? The hassle with ID's would be over. You can always retain a copy of the ID of course.

    By the way, adding a Deny Access group won't do any harm...

    Author Closing Comment

    Thanks a lot Sjef Bosman !

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