edit/create new contact form, add new fields

Posted on 2008-11-18
Medium Priority
Last Modified: 2012-05-05
Hi all,

we currently use outlook to store all of our contacts. we use a public folder so they may be shared accross our network.

what we would like to do it customise the primary contact page by adding some new fields there.  if i view outlook and go to:
tools>forms>design a form
this takes me to a layout designer but its in the 2003 style. where is the 2007 layout designer and how do i get my newly designed layout to be the default primary contact page?



Question by:bede123
  • 2
  • 2
LVL 11

Accepted Solution

DavidT543 earned 2000 total points
ID: 22987721
Customising Outlook Forms will feel like you have gone back about 10 years - but that is just the way it is.

A customised Contact form does not look the same as a non customised form. Once you have customised the contact form - you publish it to the Folder where the customised contacts will reside. Select Publish > Publish Form As    and browse to the contact folder. Give your form a name and select publish.

You then need to set this form as teh standard form for the folder. Rightclick the folder and select 'Properties'. On the main tab update the 'When posting to this folder use' drop down to use your new form. Any new contacts will now be based on your new form. To convert existing contacts yo need to run an automated routine to update the contacts to use the new form (there is no way to do this manually.)

Its quite a big subject. Hereis a link to one of the best web sites for developing Outlook - and custom forms.

LVL 11

Expert Comment

ID: 22987732
I also published a whitepaper giving ideas on what you can do with custom contacts and you can download it here:


Author Closing Comment

ID: 31517836
thanks for taking the time to repy with such clear instructions. that is probbly one of the best answers ive had on EE. thanks again. i'll give it a go

Expert Comment

ID: 23391353
Is there an easy way to get the "picture" feature into a custom form?
All I found from Microsoft itself was this KB article, which was not very helpful http://support.microsoft.com/kb/823133

I also found this source code here http://www.codeproject.com/KB/office/MyContacts.aspx
but I cannot believe that there is no other way than extensive custom programming. :(

Expert Comment

ID: 23391377
Btw. There is an easy way to change the form template for new and existing contacts in Outlook. Just use the macro-enabled Word document, which you can download from the Microsoft web site here http://support.microsoft.com/kb/201089/EN-US/

It is titled "Microsoft Word 97 Outlook Message Class Document" (file name: Omsgclas.doc). I tried it with Outlook 2007 and it worked there as well. It is also supposed to work with Outlook 2003.


Featured Post


Modern healthcare requires a modern cloud. View this brief video to understand how the Concerto Cloud for Healthcare can help your organization.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

By default Outlook 2016 displays only one time zone in the Calendar. The following article explains how to display two time zones in one calendar view.
This article will help to fix the below errors for MS Exchange Server 2016 I. Certificate error "name on the security certificate is invalid or does not match the name of the site" II. Out of Office not working III. Make Internal URLs and Externa…
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
This is my first video review of Microsoft Bookings, I will be doing a part two with a bit more information, but wanted to get this out to you folks.
Suggested Courses

864 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question