Email Retention at Server Level

Im evaluating an email archive bid.  One of the vendors says that I can set the server to delete emails over XX days old.  Ive looked around and I cant find that setting.  Is it true or is he thinking I can set a policy in AD to have Outlook delete emails after XX days?

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This is completely true. The feature you are looking for in Exchange 2003 is a Mailbox Manager policy, created as a part of a Recipient Policy. You create a policy which applies over the users you want to manage (or across the whole organization if necessary), then specify which folders should be included in the policy, and the criteria of email (age and size) to be deleted. You can set it in report mode - so it doesn't actually delete anything - or in actual deletion mode, so it actually does the delete once applied.



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