tangerine27
asked on
Can Paperport scan to a searchable PDF?
Hi,
I have a Xerox 6115MFP printer/scanner. I want to be able to scan all incoming post (letters, invoices, etc.) and later be able to find what I want by using a desktop search tool such as X1.
So if I wanted to find all invoices from Joe Bloggs, I could search for
content= invoice joe bloggs
file type= .pdf
and the search would return all pdf's with those 3 words in the body text.
I've got Paperport 10 SE that came as part of the Scan to Desktop suite with the Xerox. It works okay but does not seem to make pdf's that are searchable in the above way. I think there is a higher spec version of this suite (made by Nuance and distributed by Xerox) but is difficult to get hold of and of course I could simply purchase an up to date version of just Paperport, either the light version that I've got or the professional version. I'm concerned that the Pro version of the Xerox suite will be overkill for my requirements with the 6115MFP which is only a cheap device.
Can someone recommend the simplest solution that covers my requirements?
Cheers,
Gordon
I have a Xerox 6115MFP printer/scanner. I want to be able to scan all incoming post (letters, invoices, etc.) and later be able to find what I want by using a desktop search tool such as X1.
So if I wanted to find all invoices from Joe Bloggs, I could search for
content= invoice joe bloggs
file type= .pdf
and the search would return all pdf's with those 3 words in the body text.
I've got Paperport 10 SE that came as part of the Scan to Desktop suite with the Xerox. It works okay but does not seem to make pdf's that are searchable in the above way. I think there is a higher spec version of this suite (made by Nuance and distributed by Xerox) but is difficult to get hold of and of course I could simply purchase an up to date version of just Paperport, either the light version that I've got or the professional version. I'm concerned that the Pro version of the Xerox suite will be overkill for my requirements with the 6115MFP which is only a cheap device.
Can someone recommend the simplest solution that covers my requirements?
Cheers,
Gordon
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I have used PaperPort 11 for a few years now. To expand on prior comments, the All-in-One Search has worked quite well for me. I have thousands of scanned pdf documents. Further, after a scan in PP11, one can enter keyword and author/subject info that can effectuate subsequent document retrievals/searches. I usually enter 4 or 5 keywords--that works well. You do have to set your scan option to "searchable pdf", but that's pretty easy. Also, my experience has been b&w scans work better than color documents.
ASKER
Thanks for that. There has been a large time gap as I have been trying the answers given to me by Nuance (who told me several times that Omnipage was not required), but have in the end proved you right! The only way to get Paperport (Pro) to create text searchable scans is to have Omnipage as well.
Paperport has some limited OCR capability. When you click on an Item and click "Add to Simple Search" it scans your documents for index words using some limited version of Omnipage.
The problem is, that index is only available from within Paperport. It does not make your pdf searchable so they cannot be indexed by Google Desktop Search et al.
For that you would indeed need to san them in first and then use an OCR software to get the text out.
Better solutions on my view are:
Fujitsu scansnap - a printer that scans to searchable pdf in one go
or "scantopdf" with the searchable pdf plugin: http://www.scantopdf.eu/scantopdf-plugins.html
The problem is, that index is only available from within Paperport. It does not make your pdf searchable so they cannot be indexed by Google Desktop Search et al.
For that you would indeed need to san them in first and then use an OCR software to get the text out.
Better solutions on my view are:
Fujitsu scansnap - a printer that scans to searchable pdf in one go
or "scantopdf" with the searchable pdf plugin: http://www.scantopdf.eu/scantopdf-plugins.html
http://www.nuance.com/paperport/standard/features.asp