Require Password To Print to Network Printer

Posted on 2009-02-09
Medium Priority
Last Modified: 2012-05-06
I am setting up a printer for a classroom setting and I want to require a password that the teacher would enter before anything prints (this is to avoid massive amounts of inappropriate print jobs). I have the printer shared through Windows Server 2008 on a Windows 2000 domain (I'm not in control of the AD deployment otherwise it would be on 2008 too).
I have already removed Everyone from the security tab on the printer but it doesn't seem to be able to be able to manage it on a per-print basis. I'd like to avoid extra software if possible.
I can also setup the computers to print directly to the printer through TCP/IP if that would make it easier to set up the password. The printer is a HP Laserjet 4200n if that helps.
Question by:greenjello
LVL 58

Accepted Solution

tigermatt earned 750 total points
ID: 23627091

There's no built-in way in Windows which enables you to password protect particular items. Windows works on the basis of Single Sign-on (SSO) - once the user logs in to the computer at the start of their session, those credentials are used to authenticate to every and any resource they access - including printers. The only way to stop this is to remove the users' security rights to the printers - but this will stop them printing everything. It's all or nothing.

The best way I have found to overcome the issue you are talking about - particularly in school environments - is a neat tool known as PaperCut Quota. This gives everyone a print quota, and enables you to charge (and deduct from a user's quota) per page printed. It's an excellent program which works incredibly efficiently: http://www.papercut.com

LVL 39

Assisted Solution

hdhondt earned 750 total points
ID: 23629215
For something simple, try: http://www.printerpassword.com/

Featured Post

Simplify Active Directory Administration

Administration of Active Directory does not have to be hard.  Too often what should be a simple task is made more difficult than it needs to be.The solution?  Hyena from SystemTools Software.  With ease-of-use as well as powerful importing and bulk updating capabilities.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Background Information Recently I have fixed file server permission issues for one of my client. The client has 1800 users and one Windows Server 2008 R2 domain joined file server with 12 TB of data, 250+ shared folders and the folder structure i…
An article on effective troubleshooting
This tutorial will give a an overview on how to deploy remote agents in Backup Exec 2012 to new servers. Click on the Backup Exec button in the upper left corner. From here, are global settings for the application such as connecting to a remote Back…
This tutorial will walk an individual through the steps necessary to enable the VMware\Hyper-V licensed feature of Backup Exec 2012. In addition, how to add a VMware server and configure a backup job. The first step is to acquire the necessary licen…

839 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question