Quickbooks Pro Multi vs Single User

Hi,

Wondering if there are limitations for Single User vs Multi User for network shared drive location for your QB files.  Right now I have a single user who accesses the QB but I know we own multi user license mode.  The files reside on a network share.  I'm going to buy 2009 Pro for my new environment and wanted to see if I could buy single user version.  I want QB software to run on the users machine but the QB files to reside on a network share.

I'm assuming I just do a backup from the old computer and then a restore on the new one?  Does anyone see any downside to any of this?

Can I even do a backup > restore between two different computers in two different domains on two different licensed copies?

Can I instead just copy the entire directory to the new location, install QB on the users computer and when they choose open company just point to the network drive?
dlabbadia01Asked:
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ajames9000Connect With a Mentor Commented:
"Wondering if there are limitations for Single User vs Multi User for network shared drive location for your QB files. "

No, the only difference is that in the single user only one person can access a particular file at a time.  If more than one person needs to access the file at the SAME time you will need the multi user version.  If each user is accessing a different quickbooks file you can get away with single user versions.

"I'm assuming I just do a backup from the old computer and then a restore on the new one?  Does anyone see any downside to any of this?"

Yes, no downside; however, if this computer is networked, you should be able to just transfer the whole data file without backing up.

"Can I even do a backup > restore between two different computers in two different domains on two different licensed copies?"

No problem, the files are not linked to any specific licensed version (other than version year)

"Can I instead just copy the entire directory to the new location, install QB on the users computer and when they choose open company just point to the network drive?"

'Yes, in my accounting practice, I have quickbooks files saved in several directories and I have never had a selecting a file in different directories to open.
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JohnConnect With a Mentor Business Consultant (Owner)Commented:
If you have multiple users using the ledger at the same time, you need to be licensed accordingly and also work in multi-user mode. If you want to work in Single User mode, only one person can use the ledger when in that mode.

You don't say what version you are on, but at least, QB 2009 is a client-server model, and there is a network (server) install as well as the workstation installs. The ledger goes in the same folder as the server application and you use this application to scan for the ledger. Then the workstations can attach to it.

You are better off, in my opinion, to locate your ledger on your server and not on a user machine. So to your last statement: Yes, they would now choose Open and point to the network drive.
.....T
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dlabbadia01Author Commented:
we're on 2007 premier.  My biggest concern was wether or not i needed to install the application on the server or just the files?  As far as I can tell in our current environment this is how it works

Workstatioin has application
Server has files

i'd like to keep the same model
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JohnBusiness Consultant (Owner)Commented:
You do not need to install QuickBooks on the server. You install the server application from the CD on the server, locate the file there, scan and locate it with the server application. When you are done, the workstation has the application and the server has the files just like you have now.

The point of the server application is that QB now uses a relational database and the server application assist with the multi-usering. Works fine. ...... T
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dlabbadia01Author Commented:
sorry but ajames9000 was suppose to get points.  anyone that can reallocated i'd prefer if he got 150 and the other two got 50 each...
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