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Mark Table of Contents Entry

Posted on 2009-02-11
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In Word 2003, I have some formatted text I'd like to mark as TOC level entries and then when I generate the TOC have this text show up as level 1, level 2, etc. How do I mark each level?
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Question by:contrain
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Patrick Matthews earned 2000 total points
ID: 23614847
Hello contrain,

Typically you would do this by applying styles in your document, such as Heading 1, Heading 2, Heading 3 etc
and then linking those "heading" styles to TOC levels.

Regards,

Patrick
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Author Comment

by:contrain
ID: 23623605
Yes, but what if there were no styles, so for instance all of my level 1 headings were Arial 12 point, bold, underline, all of my level 2 headings were Times New Roman, 10 point italics, etc. How would I designate something to be included in the TOC if there were no styles applied to it? So far, what I've done is to hilight the text, do Alt,Shift,O and then I get a mark Table of Contents dialog box. I've been playing around with this, but there is a section in the dialog box that says Table Indentifier that I'm not sure what each option means.
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Author Comment

by:contrain
ID: 23623982
I figured it out: When you mark the headings with Alt, Shift, O in the Mark TOC Entry dialog box, you click in the entry field after having hilighted the text you want to use as a heading in your doc, and that will place the text in the field in the dialog box. Then choose "C" in the table identifier field, then select you heading level. When you generate the TOC (Insert, Reference, Index and Tables) on the TOC tab, click the Options button, deselect Outline levels and select Table Entry fields since you're using your own entries and not the native Word headings, and click OK. Of course, don't forget to have your cursor in the right spot on your doc before generating the TOC.
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Expert Comment

by:Patrick Matthews
ID: 23625578
contrain,

You can do that, but IMHO using styles is by far the easier option, and you can map whatever styles you
want to the TOC levels.

Regards,

Patrick
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Author Comment

by:contrain
ID: 23636896
Yes, you're absolutely correct, and that's how I do it, it was just a question that came my way from someone who didn't use styles and wanted to do it the marking entry way, which I wasn't that familiar with since I only do the mark entry for TOA but they were adamant that marking entries was what they wanted to do. Thanks for the  help, I agree with your way 100%
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Author Closing Comment

by:contrain
ID: 31545709
This is the easiest way to do it.
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