Can ExMerge be used to extract emails from Outlook Public Folders to create a PST file ?

Posted on 2009-02-11
Last Modified: 2012-06-27
I currently run an automatic ExMerge every night to extract each user's mailbox from the Exchange Database and drop it onto the network as a PST file (in case of emergency we could very quickly take these files off site and keep our staff working whilst (for example) servers were being rebuilt or whatever).

But can ExMerge be used to provide a similar extract for the emails and attachments that are stored in Public Folders on Outlook ???

Many thanks in advance for any help.
Question by:Eric7777
    LVL 16

    Accepted Solution

    I don't think Exmerge can do this. Outlook can, just log in as a user with access to all public folders, start Outlook, select the top of the public folders & click on "import/export" on the file menu.  I am not sure if this could be automated, but could be manually kicked off every so often.

    Author Comment

    Thanks Malmensa

    But I don't have an "Import/Export" option on File menu in Outlook ???

    FYI, I'm using Microsoft Office Outlook 2007
    LVL 16

    Expert Comment

    Odd, usually it's there.  PIcture attached. Try ALT F,T if that fails.

    Author Comment

    Thanks for that.  Definitely not there.  And ALT F T doesn't work !!!


    Author Comment

    Thanks Malmensa

    I managed to customise my File menu and add the "Import & Export" commands back in there.  And then managed to successfully export a public folder to PST.

    Only problem is that this will not really be a solution due to time required to do it, having to do multiple PSTs so that no one file is bigger than 2Gb, etc, etc.

    Do you know of any other tools that might work ?

    I found the comment below at  but don't know if it is true or not ?!?

    Subject: Re: Microsoft Exchange Public Folder Export to PST
    From: johnmanley-ga on 16 May 2006 13:45 PDT  
    Why not just use ExMerge? It's very scriptable (read the user's manual
    that comes with it for specific examples), and will backup public
    folder content. To backup the public folder permissions just use
    PFDAVAdmin (available for free from the MS download site), which will
    backup permissions, replication partners, and anything else you can
    think of.
    LVL 65

    Expert Comment

    The comment is wrong. Exmerge cannot see public folders or work with them. The only way to export public folder content is manually through Outlook. It is slow, not really a lot that can be done about that. When I have had to do it for a migration I have usually used five or six machines to speed up the process.


    Author Comment

    Thanks Mestha....I'm starting to rethink my whole archiving and backup strategy on Outlook as I slowly find out more and more about what I can do and can't do !!!!!  Cheers for your comment.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Highfive Gives IT Their Time Back

    Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

    Sorry for my English and Italian screenshots..... Problem: Every Year the number of E-Mails grow dramatically and the space that they take on Exchange Servers or .PST files, grow much more faster, once it was only text, now our E-Mail Archives …
    Learn more about how the humble email signature can be used as more than just an electronic business card. When used correctly, a signature can easily be tailored for different purposes by different departments within an organization.
    This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    737 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    22 Experts available now in Live!

    Get 1:1 Help Now