How can one find emails from or to an email address in Exchange 2007, without 3rd party software?

Posted on 2009-02-12
Last Modified: 2012-05-06
We have an on-going lawsuit that now requires me to pull all emails from exchange to or from anyone in our company to or from a particular email address.  But I don't even know if it's possible to do within Exchange 2007? We don't have any 3rd party software and don't want any if possible.  And  I'm aware that external archived pst files may make this incomplete but I've got to start somewhere.
Question by:seddleman
    LVL 11

    Expert Comment

    If you are a domain admin, you should try this out.

    In Outlook 2002 or 2003:

    On the Tools menu, click E-Mail Accounts.
    In the E-Mail Accounts dialog box, click View or change existing e-mail accounts, and then click Next.
    Click Microsoft Exchange Server in the service box, and then click Change.
    For the Exchange Server Settings, click More Settings.
    On the Advanced tab, click Add.
    In the Add Mailbox box, type the name of the mailbox owner.
    Click OK twice.

    In Outlook 2007:

    On the Tools menu, click Account Settings.
    Select and double-click on the email account you would like to change.
    Click on More Settings.
    Select the Advanced tab.
    Click Add to open another mailbox
    In the Add Mailbox box, type the name of the mailbox owner.
    Click OK twice.
    LVL 11

    Expert Comment

    Remember one thing. When doing the above only open up no more than one or 2 mailboxes at a time. This is because EXCHANGE 2007 limits the no. of server objects a MAPI Client can hold at any one time.

    Author Comment

    I don't see how this solves my problem.  I don't want to change an email address, I want to search the entire Exchange Database for emails to and from a certain external email address.  I am not seeing this as an outlook feature, I see this as something I'm asking Exchange to do.  I may be way off base, but I don't want to search 500 mailboxes one at a time, I want to search everything once.  Does that explain things better?
    LVL 11

    Accepted Solution

    Only way this can be setup is to use a feature called JOURNALING and create an archive account to archive all the incoming and outgoing emails to that account. It is not possible to search for emails in everyones inbox without this enabled.

    Refer to this on how to setup JOURNALING

    You can have this setup for future but right now you do not have any other option but manually add everyones MAILBOX in outlook as per my FIRST COMMENT
    LVL 11

    Expert Comment

    Since you are having an ONGOING lawsuit make sure that your hide that particular JOURNAL (Archive) user from your global address list so that people do not get suspicious.

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