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Signature and disclaimer text in Outlook

NicoNL asked
Medium Priority
Last Modified: 2012-05-06
I'm looking for input and tips for creating a standard Enterprise wide Signature and disclaimer text in Outlook. There are some very nice signarure / disclaimer text files around. We want to create one which is easy to distribute in the user profiles Enterprise wide with username contact info in it. And without getting any html / protection errors when replying or opening the e-mail.
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Top Expert 2010

Hi, NicoNL.

If you want to enforce the use of a standard signature/disclaimer, then it has to be applied at the server, not distributed to employees.  There is no way to enforce it at the client.  A number of tools are available for adding a signature/disclaimer at the server.  Here is a link to a page that lists some of them: http://www.slipstick.com/addins/disclaimer.asp


Hi BlueDevilFan,

That's nice, Which one of those are you using? Which one is most recommended, in easy of use, without dll conflicts, good support desk and so on?
Top Expert 2010

I'm not using any of them, so I can't speak to how good they are or what sort of support to expect.  GFI and Symprex both offer multiple tools and are known names in the Exchange/Outlook add-in arena.  I'm not endorsing them, just saying that they are known.  I've not heard of some of the other companies on that list.  

I can recommend this product http://www.dynamicsignature.com/index.php?id=1&L=1

We use it in our company with great interest, because we can change the signature from day to day on 100+ machines with just a few clicks


Sounds great, that sounds like a solution for us.

The user info is taken from Active Directory?
So the AD user info needs to be complete and correct with phone number information and alll?
Yes thats right. We have created a user which holds the company address, but all other info comes directly from AD

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Top Expert 2010


I looked at the product web site and couldn't see anything about whether the signature is applied at the client or at the Exchange server when mail is sent.  From the description though it looks like it's client-side.  If so, then how do you enforce the use of the signature and how do you prevent staff from making changes to it?
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