Numbered Headings in Word 2007

Posted on 2009-02-13
Last Modified: 2012-05-06

I'm wondering if a Word 2007 expert could advise me on the above topic.

When modifying "Heading 2" or "Heading 3" etc. properties to set up own template, I need to define numbering flow like "h1.h2" or "h1.h2.h3."

When you do Modify Style > Format > numbering > Define New Number Format," and select a two (or three) level numbering scheme, the actual "unshaded" variable heading level (like h1 in Heading Level 2) does not automatically follow current Heading level 1 numbering.

Further, and accordingly, h2 keeps incrementing, regardless of the h1 context.

I've know this problem with Word heading numbers since earlier version 2, and it was not persistent, but never figured why and when it doesn't work.

I may be missing a simple setting somewhere.

Thank you.
Question by:ka64
    LVL 37

    Expert Comment

    by:Joanne M. Orzech
    Perhaps I'm not reading your question/comment correctly but I do not think I've experienced those issues.... is there any way you can upload a document and I can take a look at it?

    Joanne Orzech
    Word MVP

    Author Comment

    I attach a sample page, and an image of the numbering dialog where I encounter this situation.
    I'm sure there is something that I miss since I only "frequently" but not "always" run into this problem. There should be something related to the proper entry one should make in the "Number Format Field."
    If I enter a fixed digit, it either remains constant throughout the document, or runs over without recognizing the "upper level" section. So for e.g. would be: 1.1 in both sections 1 and 2, or I might get 1.5 as the first level-2 heading of section 2, following a 4-subsection section 1.
    Thanks in advance.
    Note: I was unable to attach the zipped file.docx, so i renamed it, removing the'x'. You may please try to add it before opening so that it would hopefully open up as 2007.
    LVL 37

    Expert Comment

    by:Joanne M. Orzech
    Sorry - I've been out of town.....

    The problem is that you need to use multi-level list numbering in Word 2007 rather than the limited list styles available under the modify styles pane (pain!).  I hate this new set-up in Word.... but if you go to the top and set up your styles under the Multi-Level list, you will find it much easier to work with.

    I will try to set up your document -- at least partially - using this method and upload it for you to look at.
    In the meantime, see if this makes sense to you or gets you started:

    LVL 37

    Accepted Solution

    Here is your document.... I went in to the multi-level lists and linked them to the appropriate styles (see image attached).... I hope this helps.


    Expert Comment

    Stopping auto-delete due to new Expert activity
    LVL 37

    Expert Comment

    by:Joanne M. Orzech
    ka64 - Did anything work or make sense?

    Author Comment

    Thank you so much. For locating the multi-level numbering button, which I was completely missing. And also for the image that clarified some issues I had with previous Word versions in defining heading styles.
    Best regards

    Featured Post

    What Should I Do With This Threat Intelligence?

    Are you wondering if you actually need threat intelligence? The answer is yes. We explain the basics for creating useful threat intelligence.

    Join & Write a Comment

    Since upgrading to Office 2013 or higher installing the Smart Indenter addin will fail. This article will explain how to install it so it will work regardless of the Office version installed.
    In this article we discuss how to recover the missing Outlook 2011 for Mac data like Emails and Contacts manually.
    The viewer will learn how to create a normally distributed random variable in Excel, use a normal distribution to simulate the return on an investment over a period of years, Create a Monte Carlo simulation using a normal random variable, and calcul…
    Learn how to make your own table of contents in Microsoft Word using paragraph styles and the automatic table of contents tool. We'll be using the paragraph styles in Word’s Home toolbar to help you create a table of contents. Type out your initial …

    745 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    19 Experts available now in Live!

    Get 1:1 Help Now