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can I get a Step by Step on how to do this. I've created a shared Caledar but it's not an email account even though it has one, I can't see it

I'm doing something wrong or perhaps missing a step with the following information provided below in setting up a public calendar to be used for other user appointments.
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Your Board member posted:
On each user, set the public calander's exchange account as a delegate, with copies of all appointments forwarded to it. On the public calendar's account, set the calender options to automatically accept all requests.

With this set up, person A would make an appoitnment, and it would send a meeting request to the public calender which would automatically accept it.
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When I open my outlook 2007 and go to delegate I don't see the public folder as a user to select. If I open a new email I see the Public Folder under the Public Folder options (Of course ). Basically, I've setup the public calendar in Exchange 2003 and users can see it. I go to setup the delegation like the information above to have my appointements sent to it and don't see how I can make this happen since the Public folder isn't seen in the GAL.

Thanks for any help
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CCIERIC
Asked:
CCIERIC
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1 Solution
 
George SasIT EngineerCommented:
Havd you mail enabled the public folder ?
From the exchange system manager , right click the public folder , All Tasks > Mail Enable.
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CCIERICAuthor Commented:
Nope, So if I mail enable the Public Calendar that will allow it to be seen in the GAL? (I'll do that now)

What about the next part of "On the public calendar's account, set the calender options to automatically accept all requests. "?
Do I do this in the System Manager somehow or is this done via the Outlook program?
Thanks again ...
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George SasIT EngineerCommented:
If you are the OWNER of the Calendar , you can set any permissions you want from within the Outlook client.
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MesthaCommented:
Unfortunately the question you have linked to has an incorrect answer.
It is not possible to make a public folder a delegate, nor is it it possible to invite a public folder to a meeting. A public folder can invite others to a meeting, but it cannot process the free/busy information.

There is no way natively to have your personal appointments sent to a public folder.

-M
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George SasIT EngineerCommented:
I think what he actually wants (If I got it right) is to send meeting invitations FROM the public folder , which it is possible.
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CCIERICAuthor Commented:
Mestha is correct. We are trying to send personal Doctor Calendar information into a shared public folder so nurses can see if they are available automatically. The only things we have found are third party products costing better than 1K.

Our full scenario:

Doctors use their Outlook personal calendars to place their appointments in which of course they sync to their blackberries when away. We wanted a way that when they entered their personal appointments into their outlook (2003) that it would automatically send something identifying the doctor and "slot out" that time in a "Public Calendar". Ideally with a color specific to that doctor and not showing any of his personal information. We only need to know his availability for patients. This of course would be deployed to the 20 doctors and provide their availability to the entire nursing and staff.

Thanks
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MesthaCommented:
The solution I posted under "Sembee" in the original question would be the best choice for this. It would allow the users to see the calendars in a single place.

-M
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CCIERICAuthor Commented:
It sounds like what I'm trying to do can't be done without 3rd party software?

Thanks
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MesthaCommented:
Not really.
You can display multiple calendars side by side in Outlook, but the number of calendars that you are talking about makes that impractical. A third party application will scale better and stop the users having information overload.

-M
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CCIERICAuthor Commented:
Thanks for your time on this....
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