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.pst file from another users machine that I need to extract the personal contacts list from.

EPIT
EPIT asked
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Last Modified: 2012-05-06
I have an Outlook 2003 .pst file from another users machine that I need to extract the personal contacts list from. What would be the best way to do this? And can this list be exported into a word doc
Thanks in advance
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In Outlook click on File > Import Export to begin the wizard. Not sure about Word but you can export to an Excel sheet or just import to the new users pst.
Open it in Outlook and select File, Import and Export. Follow through the wizard and select the output type you would prefer
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Top Expert 2008

Commented:
Hello EPIT,

Import data from PST file can cause errors.  The best way to extract data from PST file is to open it as another set of Personal folder. Go to File > Open. Select Outlook data and navigate to PST file location.

Once opened as personal folders.  You can export the contacts as a comma, separated value (CSV) file. You can import this file into Excel or Word.

Hope this helps!
war1

Author

Commented:
Greetings,
I want to open this .pst on a machine different than the machine it was created on. The machine that I want to import it into already has an archive.  Once I have imported the other users .pst into my Outlook, this is when I open as a personal folder? The only reason that Im doing this is to extract the personal contacts list, then will delete/remove the imported archive. I apologize for the stupidity but am trying to understand fully.
Thanks
Then the best way is to open the pst on the computer that you want to move the contact to. Two pst can be opened at one time...just click on file > open > personal folder file and it will see both psts in Outlook. At this point you can drag and drop the contacts to the new persons contact folder.

Author

Commented:
the problem is the person was let go and would like their personal addresses, I was thinking that was kept on our exchange server but must not be
Then easier go to the Outlook where the pst is installed. Click on File > Import Export. In the wizard choose Export to a File > Next. Choose Microsoft Excel > Next.  It will give you a list of folders > choose the personal contact folder > Next. Enter a name of the Excel file you want to save it as > Next or Finish.
Give them the Excel file....
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Top Expert 2008

Commented:
EPIT, you wrote, "I want to open this .pst on a machine different than the machine it was created on. The machine that I want to import it into already has an archive. "

Copy the PST to your computer. Make sure it is not write protected. Open it as a new set of Personal folders as I first suggested above.  When you are done with the PST file, you can close the folders.  

You need to clarify whether the data is on Exchange or on a PST file.

Author

Commented:
Hi War1,
We have an exchange server in which everything populates when say I say build a replacement mach for a user. Then, if they happen to archive, I will then import the archive from their old machine and thats it

Author

Commented:
I will try one more time and be as specific as I can. A person was let go, she is asking if she could get her personal address from outlook. I was told to pull them from the archive on her old machine.
We use Outlook 2003 with Exchange as our mail server.
Thank you for your help
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Top Expert 2008
Commented:
Archive folder should be archive.pst.  Locate that file and copy to your machine. Open it as a set of Personal Folders file.  You will see the contacts folder. Export the contacts folder as a CSV file, which will open in Excel and other email clients.

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Author

Commented:
Thanks War1, keep up the great job

EP/IT
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Top Expert 2008

Commented:
:EPIT, glad to help!
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