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Quickbooks 2008/ Transfer files between desktop and laptop

We are trying to sync two computers to update QB 2008 files)laptop and desktop). My husband uses the laptop in the field and creates estimates/invoices etc. We need a way to link the laptop and desktop to update the desktop with the new files created on the laptop. Is there a solution to this problem?
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VelvetShannon
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VelvetShannon
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ajames9000Commented:
That depends on what you mean by sync.  Are you trying to combine two Quickooks filles?  Or are you trying to use one file?  For example, when your husband is out of the office you do not touch the quickbooks file until he is back in the office.

If you want to combine two quickbooks files, there is no direct merging ability in the program.
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VelvetShannonAuthor Commented:
We are trying to keep both files the same on both computers. If he creates an estimate in the field, when he gets back to the office we want to be able to put the estimate on the desktop computer. During the time he is out of the office, there are no estimates being created but there IS other work being done with the QB program. I am also wondering if maybe doing a backup disk on the laptop and reloading it onto the desktop would work or would we lose any data that was on the desktop that wasn't on the laptop?? We have been using the QB programs for years but this is the first time we have had 2 diss computers running the  same program.
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ajames9000Commented:
Sorry,

There is no easy way to link the two.  Once you make a copy of the data file on the laptop there is no was to consolidate the two separate files after the fact.  There are some programs that are designed to transfer transactions; however, I do not think they can move  quotes.  however, I suspect the steps involved would approximate the re-keying  the original quote.

You could try a sync program (may not be possible with your current network setup); however, for any sync to work, you would not be able to use the office copy  of the file until the laptop is back in the office.  Please note that it is not recommended using sync programs on database files anyway since file corruptions or data lost is very likely.

The best solution and the one you are currently doing is re-keying the quote into the live copy in summary form and keep the detailed quote in the quickbooks file on the laptop.  Just don't forget to backup both file regularly.

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ajames9000Commented:
Sorry,

There is no easy way to link the two.  Once you make a copy of the data file on the laptop there is no was to consolidate the two separate files after the fact.  There are some programs that are designed to transfer transactions; however, I do not think they can move  quotes.  however, I suspect the steps involved would approximate the re-keying  the original quote.

You could try a sync program (may not be possible with your current network setup); however, for any sync to work, you would not be able to use the office copy  of the file until the laptop is back in the office.  Please note that it is not recommended using sync programs on database files anyway since file corruptions or data lost is very likely.

The best solution and the one you are currently doing is re-keying the quote into the live copy in summary form and keep the detailed quote in the quickbooks file on the laptop.  Just don't forget to backup both file regularly.

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VelvetShannonAuthor Commented:
OK, thanks so much for your help. I kind of figured that was going to be the solution. I just wonder if that should be something Quickbooks should try to include in the future?? Thanks again
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ajames9000Commented:
I just remembered, there could be a third party software that could integrate with Quickbooks that could solve your problem.

http://marketplace.intuit.com/

If you are in Canada (not sure it is available in the US) and you are not against switching programs you can purchase Simply Accounting which has a built in mobile function that you can install on your PDA.

Good Luck
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centervCommented:
i believe you're looking for this...

http://marketplace.intuit.com/AppID-2309-Overview.aspx 

As typical quickbooks, all for a price.
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