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Posted on 2009-02-20
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How to run a Access report into pdf file..
A batch script to run multiple customer report from Access to pdf file separately.

For eg:
Access Summary Rpt: Customer1 , Customer2, Customer3  are in three differnet report sheet.
Export the report into pdf files as Customer1.pdf, Customer2.pdf, Customer3.pdf


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Question by:mercybthomas74
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Expert Comment

by:mbizup
ID: 23702807
Assuming that you have downloaded the Save as PDF add-in:
http://www.microsoft.com/downloads/details.aspx?FamilyId=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en

You can do this using Access VBA:

    DoCmd.OutputTo acOutputReport, "Customer1", acFormatPDF, "c:\YourFolder\Customer1.pdf"
    DoCmd.OutputTo acOutputReport, "Customer2", acFormatPDF, "c:\YourFolder\Customer2.pdf"
    DoCmd.OutputTo acOutputReport, "Customer3", acFormatPDF, "c:\YourFolder\Customer3.pdf"

If these are your actual report names, you can also use a loop:

Dim I as Integer
For I = 1 to 3
        DoCmd.OutputTo acOutputReport, "Customer" & I , acFormatPDF, "c:\YourFolder\Customer" & I & ".pdf"
Next
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Author Comment

by:mercybthomas74
ID: 23723308
attached is a sample access db

The Report - Contact: is grouped by ID
The report needs to be saved as 1.pdf and so on

the above one is giving me error
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Author Comment

by:mercybthomas74
ID: 23723376
The access file could not be attached...

The rpt is grouped by ID
I tried to put the above script on Event Procedure: On Close... gives an error

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Author Comment

by:mercybthomas74
ID: 23738300
I need to save multiple recordset report from access to snapshot viewer

I got a script for pdf, can you please convert it to snapshot viewer script..please

Private Sub PDF_File_Click()
 
On Error GoTo Err_PDF_File_Click
 
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim strReport As String
Dim strDocName As String
Dim blRet As Boolean
Dim strDocFolder As String
Dim strFilter As String
 
Set db = CurrentDb()
'Recordsource
Set rs = db.OpenRecordset("ItemHandling_ReportView")
 
'Report
strReport = "Handling Report"
'Path to output PDFs
strDocFolder = "Z:\Phase X - FY08\Efficiency Report\NE Efficiency Rpts\"
 
Do Until rs.EOF
'Labels the PDF file with the school name
strDocName = strDocFolder & rs!SUVC6 & ".snp"
 
'Recordsource school id matches report school id
strFilter = "SUVC6 = " & rs!SUVC6
 
DoCmd.OpenReport strReport, acViewPreview, , strFilter, acHidden
rs.MoveNext
 
'If Reports(strReport).HasData Then
'Calls the ConvertReportToPDF function
'blRet = ConvertReportToPDF(strReport, vbNullString, strDocName, False, False, 150, "", "", 0, 0, 0)
'End If
 
 
DoCmd.Close acReport, strReport
Loop
rs.Close
 
'Exit_cmdConvertReportsToPDF_Click:
'Cleanup
 
 
On Error Resume Next
rs.Close: Set rs = Nothing
db.Close: Set db = Nothing
 
Exit Sub
 
Err_PDF_File_Click:
MsgBox "Error " & Err.Number & ": " & Err.Description, _
vbCritical, "Error in Test subroutine..."
 
'Resume Exit_PDF_File_Click
 
End Sub

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Accepted Solution

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mbizup earned 1500 total points
ID: 23740470
You can upload an accdb file if you rename the extension to .txt
Compact the file first, then rename it to .txt and put it in a .Zip file.
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