Document database system advice that keeps file history & is searchable

Posted on 2009-02-24
Last Modified: 2012-06-27

I would like some advice on some software that can be store documents in a database so that the documents can be shared & searched, maybe a document management solution. The documents stored will most likely be mainly Microsoft Infopath 2003 files and possibly other office 2003 files. Infopath 2003 template forms will be used to enable users to create new products from the templates, the files need to be easily searchable (ideally by file name, product name, or product number).

Also the ability to keep a file history and copy of previous versions of the file is needed so that when a user makes a change to the file and saves the file then a new file version number will be created (ideally if possible an automatic new file version generated when a change is made and the file saved), while keeping saved copies of any previous versions of the file.

The software needs to be used by about 10 users. We are using Small Business Server 2003 and I thought about perhaps using sharepoint thats included with the server but im not very familiar with sharepoint and concerned about any issues backing and restoring the sharepoint database there may be and how suitable sharepoint would be.

Would the SharePoint version thats with SBS 2003 be a good solution to do what Im trying to accomplish? or does anyone have any suggestions on what software I could use?. The cost of the software is a factor so would like to try to keep the costs low however the software needs to be user friendly.

Any suggestions would be great.
Question by:kevin1983
    LVL 28

    Accepted Solution

    by: has a web services suite that does what you are describing almost exactly.  It is 2003 compatioble and does not require Sharepoint but can be used with it.  I believe they even have document management forms, for ataching forms, already included with it.

    I would check it out and get a demo from them.

    Author Closing Comment

    Thats great thanks

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