I have just started a new job and one of the first things I have been asked to do is to sort out the size restrictions of user mail boxes. At present there are no policys in place, I want to reduce each mailbox to under 1gb and have them archive old mail onto a secure area on the server. What would be the quickest and easiest way of reducing the size of them, implementing policys whith minimal distrubtion?
Other than that, it is a task of asking the users to Archive there mail themselves, (auto Archive) to ensure the mailbox sizes are kept manegable.
If you setup a policy just to notify that they are reaching the limit or over the limit but take no action until the users have archived the mail.
Once Archiving is complete, update the users handbook, and you can then ammend the policy to remove any excess mail. The owness is then on the user to moderate their mailboxes.