Drastically shorten your training time with WalkMe's advanced online training solution that Guides your trainees to action. Forget about retraining and skyrocket knowledge retention rates.
Course Of The Month
2 days, 11 hours left to enrollBecome a Premium Member and unlock a new, free course in leading technologies each month.
Solved
Access 2003 - Need help with synchronized combo boxes in subform with continuous view
Posted on 2009-03-29
My Database: I have a simple database with two tables, Questions and Correspondence, that are in a many-to-many relationship. Each Question is assigned a unique CategoryID
Form: I have a Correspondence Form that includes a subform for each Corresp_ID displaying all the Questions asked by that Corresp_ID. When the user enters new Corresp_ID records in this form, they can also enter the questions asked by this new Corresp_ID in the subform using the cboQuestion combo box.
My Question: I would like to modify this subform to allow the user to select a Category in a new cboCategory combo box. This combo box will be synchronized to the Question combo box, so that once a Category is selected, only those questions assigned will appear in the Question combo box.
Also, I would like the subform to be in continuous form view, so that the user can easily see all the questions asked by a particular Corresp_ID. I am having problems with this. Once I go to another record in the subform, the Question combo box in other records either blanks out, or all the records change to the combo box selections made.
I would really really appreciate your expert advice. I have been hitting the wall on this one for quite some time now.
Thanks in advance!
Form: I have a Correspondence Form that includes a subform for each Corresp_ID displaying all the Questions asked by that Corresp_ID. When the user enters new Corresp_ID records in this form, they can also enter the questions asked by this new Corresp_ID in the subform using the cboQuestion combo box.
My Question: I would like to modify this subform to allow the user to select a Category in a new cboCategory combo box. This combo box will be synchronized to the Question combo box, so that once a Category is selected, only those questions assigned will appear in the Question combo box.
Also, I would like the subform to be in continuous form view, so that the user can easily see all the questions asked by a particular Corresp_ID. I am having problems with this. Once I go to another record in the subform, the Question combo box in other records either blanks out, or all the records change to the combo box selections made.
I would really really appreciate your expert advice. I have been hitting the wall on this one for quite some time now.
Thanks in advance!
[X]
Welcome to Experts Exchange
Add your voice to the tech community where 5M+ people just like you are talking about what matters.
- Help others & share knowledge
- Earn cash & points
- Learn & ask questions
4-
2
7 Comments
Hello Tramtrak, Thanks for your reply. I'm not sure how to make my form into a .jpg, so if it's okay with you I will post a sample .mdb file. The form I'm trying to revise is [frm Correspondence]. Thank you again for any expert advice you can provide.
EE-QandA-Tracking.mdb
EE-QandA-Tracking.mdb
Hi accessck,
Your combo box should go on your main form.
After that, it should be fairly straight forward.
You need to add an event catcher to your main form to deal with filtering selections made by the user (I have used the OnLostFocus event).
There is an if statement here that will deal with an empty combo box meaning all categories will show.
Example uploaded, hope this helps.
EE-QandA-Tracking.mdb
Your combo box should go on your main form.
After that, it should be fairly straight forward.
You need to add an event catcher to your main form to deal with filtering selections made by the user (I have used the OnLostFocus event).
There is an if statement here that will deal with an empty combo box meaning all categories will show.
Example uploaded, hope this helps.
EE-QandA-Tracking.mdb
Hi Tramtrak,
Thanks for your response. I'm not sure I clearly communicated my question. (Please bear with meIm an Access beginner.)
It seems like what you suggested will filter the results of the subform by the Category combo box selection. (But I did not see a Category combo box on the main form in the file you uploaded.)
I am actually trying to synchronize the Category and Questions combo boxes. I'd like the Category combo box selection to narrow down the Question combo box selection. Then I want the user to be able to select questions from the Question combo box to populate the subform records. Does the filter property do that? I had been trying to use AfterUpdate in the Category combo box.
Please let me know if my question does not make sense. I dont think the filter property will accomplish what I need, because I am dealing with 2 combo boxes and a subform in continuous view.
Thanks for any additional advice you can provide.
Thanks for your response. I'm not sure I clearly communicated my question. (Please bear with meIm an Access beginner.)
It seems like what you suggested will filter the results of the subform by the Category combo box selection. (But I did not see a Category combo box on the main form in the file you uploaded.)
I am actually trying to synchronize the Category and Questions combo boxes. I'd like the Category combo box selection to narrow down the Question combo box selection. Then I want the user to be able to select questions from the Question combo box to populate the subform records. Does the filter property do that? I had been trying to use AfterUpdate in the Category combo box.
Please let me know if my question does not make sense. I dont think the filter property will accomplish what I need, because I am dealing with 2 combo boxes and a subform in continuous view.
Thanks for any additional advice you can provide.
Hi accessck,
The combo box should be on the main form on the right hand side (under contact method).
You are correct however, this will simply filter all records to only show those with the selected category.
I will have another look at it and get back to you.
The combo box should be on the main form on the right hand side (under contact method).
You are correct however, this will simply filter all records to only show those with the selected category.
I will have another look at it and get back to you.
Active 7 days ago
I dare say that the scenario you intend is as in the example found in the page (linked to in my profile) called "List Select" which offers, among other things, the "Row Varying Combo" demo.
Nothing new or clever, just standard stuff of overlaying controls. (But there is more than one way to implement that same functionality - for example including the value in the query to which the form is bound or using a function call such as a DLookup etc).
Nothing new or clever, just standard stuff of overlaying controls. (But there is more than one way to implement that same functionality - for example including the value in the query to which the form is bound or using a function call such as a DLookup etc).
Hi accessck,
Still not sure if I'm on the right track here but have a look at the example and let me know how close I am
Uses an unbound combo-box and bound text box:
EE-QandA-Tracking.mdb
Still not sure if I'm on the right track here but have a look at the example and let me know how close I am
Uses an unbound combo-box and bound text box:
EE-QandA-Tracking.mdb
Featured Post
This webinar discusses:
-Common barriers companies experience when moving to the cloud
-How SD-WAN changes the way we look at networks
-Best practices customers should employ moving forward with cloud migration
-What happens behind the scenes of SteelConnect’s one-click button
Question has a verified solution.
If you are experiencing a similar issue, please ask a related question
This article describes two methods for creating a combo box that can be used to add new items to the row source -- one for simple lookup tables, and one for a more complex row source where the new item needs data for several fields.
Traditionally, the method to display pictures in Access forms and reports is to first download them from URLs to a folder, record the path in a table and then let the form or report pull the pictures from that folder.
But why not let Windows retr…
In Microsoft Access, learn how to “cascade” or have the displayed data of one combo control depend upon what’s entered in another.
Base the dependent combo on a query for its row source:
Add a reference to the first combo on the form as criteria i…
In Microsoft Access, learn the trick to repeating sub-report headings at the top of each page.
The problem with sub-reports and headings:
Add a dummy group to the sub report using the expression =1:
Set the “Repeat Section” property of the dummy…
Suggested Courses
Course of the Month2 days, 11 hours left to enroll
696 members asked questions and received personalized solutions in the past 7 days.
Join the community of 500,000 technology professionals and ask your questions.