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How do I batch upgrade word mail merge documents to read Access 2007 accdb file?

Posted on 2009-03-30
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Last Modified: 2012-05-06
I'm trying to batch upgrade some word mail merge documents (writtern in word 95) to Word 2003 format (using word 2007) and accessing a upgraded access database which is now in the ACCDB format.

I tried the following combinations of code. Most either report "Cannot find data source" or "Unable to find Q:\Company\Database.mdb".

The problem is I've trippled checked the code and at no point am I giving it the file database.mdb


Set myDoc = Documents.Open(PathToUse & myFile, False, False, False)
        With myDoc.MailMerge
 
sourcename = "Q:\Company\Database\Company.accdb"
 
'conn = "Provider=Microsoft.ACE.OLEDB.12.0;Data Source=" & sourcename & ";Mode=Read;Jet OLEDB:System database="""";Jet OLEDB:Registry Path="""";Jet OLEDB:Engine Type=5;Jet OLEDB:Database Locking Mode=0;Jet OLEDB:Global Part"
 'conn = "DSN=MS Access Database;DBQ=" & sourcename & ";DefaultDir=Q:\Company\Database;DriverId=25;FIL=MS Access;MaxBufferSize=2048;PageTimeout=5;UID=admin;"
'conn = "Provider=Microsoft.ACE.OLEDB.12.0;Data Source=" & sourcename & ";Persist Security Info=False;"
conn = "DSN=MS Access Database;DBQ=" & sourcename & ";FIL=RedISAM;"
 
.OpenDataSource sourcename, , , False, , , , , , , , conn, .DataSource.TableName
.OpenDataSource Name:=sourcename, ConfirmConversions:=False, ReadOnly:=False, LinkToSource:=True, AddToRecentFiles:=False, _
           PasswordDocument:="", PasswordTemplate:="", _
           WritePasswordDocument:="", WritePasswordTemplate:="", Revert:=False, Format:=wdOpenFormatAuto, _
           Connection:=conn, SQLStatement:=sourcetable, SQLStatement1:="", _
           SubType:= _
           wdMergeSubTypeAccess
 
end with

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Question by:CSE-User
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12 Comments
 
LVL 46

Expert Comment

by:tbsgadi
ID: 24017579
Hi CSE-User,

The Data Source has been saved in the Word documnet


Gary
0
 
LVL 46

Expert Comment

by:tbsgadi
ID: 24017590
CSE-User,

If you create Q:\Company\Database.mdb you might be able to stop some of the errors, but you"ll need to open the docs manually.

Gary
0
 

Author Comment

by:CSE-User
ID: 24017661
Gary,

If I create the Database.mdb it connects to that instead, which lists zero tables / queries. And I can't link the queries required into the mdb files as they are all part of the accdb file.

Dom
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LVL 46

Expert Comment

by:tbsgadi
ID: 24017672
So you"ll need to manually reconnect the Word Docs
0
 

Author Comment

by:CSE-User
ID: 24017679
There's 55 documents, which I didn't write originally and I need to do the upgrade process quickly.

Also how do you manually update the mail merge?
0
 

Author Comment

by:CSE-User
ID: 24017722
I've just worked out how to update the source of the mail merge document however the query I need to link to for the first document is missing from the list when I manually try to update the source
0
 
LVL 46

Expert Comment

by:tbsgadi
ID: 24017729
Sorry I've lost you
0
 

Author Comment

by:CSE-User
ID: 24017788
Ok sorry,

I've opened the word document and it's report it cannot find the data source.
I've selected the new data source which is the ACCDB database.

It's listed all the different tables and some queries in that database, however it has NOT listed the one query that I needed to relink that document. Why is that do you know?

The query in question looks at an open form to determine what data to fetch.
0
 
LVL 46

Expert Comment

by:tbsgadi
ID: 24017828
You might find life easier if you output your query to excel & link the Word to Excel
0
 

Author Comment

by:CSE-User
ID: 24017857
The required query is still missing if I try to link an Excel 2007 file to the database.

I've read somewhere that it's because it's not connecting via DDE, but DDE only seems to want to connect to mdb / mde databases and not Access 2007 format databases.
0
 
LVL 46

Expert Comment

by:tbsgadi
ID: 24017884
Have a look at the following
http://office.microsoft.com/en-us/excel/HP102432671033.aspx
There shouldn't be any problem with 2007 format
0
 

Accepted Solution

by:
CSE-User earned 0 total points
ID: 24018910
I'm removing the mail merge source from the documents and using VBA to populate the information.
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